Shipment Coordinator, FSN-7; FP-7
U.S. Mission, Nepal
VACANCY ANNOUNCEMENT
(Announcement Number: 18-12)
The U.S. Embassy in Kathmandu is seeking an individual for the position of Shipment Coordinator.
OPEN TO: All Interested Candidates
The “Open To” category listed above refers to candidates who are eligible to apply for this position. The “Open To” category should not be confused with a “hiring preference” which is explained later in this vacancy announcement.
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POSITION |
: Shipment Coordinator, FSN-7; FP-7 |
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OPENING DATE |
: March 27, 2018 |
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CLOSING DATE |
: April 10, 2018 |
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WORK HOURS |
: Full-time; 40 hours/week |
NOTE: ALL ORDINARILY RESIDENT (OR) APPLICANTS (See Appendix for definition) MUST HAVE THE REQUIRED WORK AND/OR RESIDENCY PERMITS TO BE ELIGIBLE FOR CONSIDERATION.
BASIC FUNCTION OF THE POSITION
The incumbent is responsible for performing a variety of operational and administrative services in support of U.S. Mission’s shipment and customs clearance. The incumbent arranges for and facilitates the incoming and outgoing shipment and customs clearance of the household and personal effects, and other property of U.S. citizen personnel and of U.S. Government equipment and supplies. As the Government Technical Monitor (GTM) for the shipping and packing contract, works closely with the contractor’s staff, monitors performance of shipping and packing contractor and provides guidance as needed.
Major Duties and Responsibilities
Performs necessary arrangements for clearing customs and shipping (air and surface transportation) for U.S. Mission Kathmandu. Arranges for and facilitates incoming and outgoing shipment and customs clearance of private property and U.S. Government property. Arranges for the pick-up, customs clearance, storage or delivery, and unpacking of incoming shipments. Meets incoming personnel and accompanies outgoing personnel at the airport to facilitate and expedite customs clearances. Advises departing personnel of their entitlements under applicable agency regulations and of customs regulations and requirements and related matters. Arranges for pick-up, packing, shipment, and customs clearance of outgoing private and U.S. Government property. Maintains positive working relationships with US Consulate in Calcutta for incoming and outgoing shipments. (40%)
Maintains contacts with working level personnel of shipping, packing, and transfer companies and of host country customs and other government offices to facilitate shipment and customs clearance and related matters. Reviews shipment, packing and local transfers’ company bills and complaints concerning them and makes recommendations on these matters to supervisor. Process property claims for lost and damaged property of US Mission employees. Reviews work orders and invoices for incoming and outgoing surface shipment and inform US Consulate, Calcutta. Process all exemption letters and necessary documents to the Ministry of Foreign Affairs, the Department of Customs and expedite customs clearance of all incoming and outgoing personal, official and project shipments consigned to be ordered by US Mission Kathmandu. (20%)
Coordinates the activities of customs and shipping clearance within the offices in the Mission's Strategic Objectives (SOs), Front Office, Program Office, Financial Management Office and Projects. Also coordinates with section offices and contractors for customs clearance and forwarding of incoming Project commodities and equipment. Clears POVs and all incoming official, personal, and most project airfreight. Clears packages sent through the Foreign Post Office. Assists contractors in the shipment and customs clearance of all property as necessary by following and assisting with documentation. Coordinates and reviews the processing through the GON Ministry of Foreign Affairs, the Department of Customs and the Department of Commerce
of necessary documents for expeditious customs clearance for incoming and outgoing shipments. (20%)
Serves as the Government Technical Monitor (GTM) for the Shipping and Packing Contract, Assists the COR in monitoring the work performance of Shipping and Packing Contractor and provide guidance if needed. (10%)
Maintains contacts with GON staff and staff of other relevant organizations. (Foreign Ministry, Department of Customs, Airlines Cargo Office, packing/forwarding company etc.). Process property claims for lost and damaged property of US Mission employees. Reviews work orders and invoices for incoming and outgoing surface shipments and inform US Consulate, Calcutta. Assists US Mission, U.S. citizen personnel and Partner Organizations and its staff regarding customs clearance, inspection and obtains required approvals. 10%
Performs other duties as assigned.
General Requirements:
NOTE: Applicants must address each required qualification listed below with specific information supporting each item. Failure to do so will result in a determination that the applicant is not qualified.
1. EDUCATION: Completion of Higher Secondary School (Grade 12) is required.
2. EXPERIENCE: Three years of experience in shipping, customs, immigration and general office procedures is required.
3. LANGUAGE: Level IV (Fluent) speaking/reading/writing English is required. Level IV (Fluent) speaking/reading/writing Nepali is required. English language ability will be tested.
4. KNOWLEDGE: Knowledge of host country and U.S. government regulations on export/import is required. Knowledge on MS Outlook, MS Word and MS Excel is required.
5. SKILLS AND ABILITIES: The ability to deal with host country government officials tactfully is required. A valid Nepalese driver’s Class B license is required.
FOR FURTHER INFORMATION: The complete position description listing all of the duties and responsibilities may be obtained on our internet site at https://np.usembassy.gov/embassy/jobs/
How to Apply:
Applicants must submit the following documents or the application will not be considered.
Universal Application for Employment (UAE) (Form DS-174, May 2016 version) which is available on our internet site at https://np.usembassy.gov/embassy/jobs/ or by contacting Human Resources Section at the American Embassy.
Any additional documentation that supports or addresses the requirements listed above (e.g. copies of education certificates, transcripts, degrees, awards etc.)
WHERE TO APPLY:
E-mail Address: Recruitktm1@state.gov (write “Application for Shipment Coordinator” in the Subject Line)
Or
Human Resources Office
G.P.O. Box 295, Kathmandu, Nepal
Please clearly mark your envelope as “Application for Shipment Coordinator”
This Job is expired. The Company is no longer accepting applications for this position.
The mission of the U.S. Embassy in Nepal is to assist Nepal’s development as a peaceful, prosperous, and democratic nation that contributes positively to regional stability. In pursuit of this goal, the United States encourages multi-party democracy, including respect for human rights and the rule of law, and sustainable, market-oriented, and private-sector-led economic development.
