Senior Project Officer (Infrastructure)

Job Description

Job Purpose

Actively contributes to the Nepal Resident Mission (NRM) by leading loan and technical assistance (TA) administration associated with ADB’s Earthquake Emergency Assistance Project (EEAP) particularly its road and government building reconstruction sub-project and related operations, and supports NRM’s relevant country portfolio management activities.

Expected Outcomes

Contributes independently to NRM by covering all or a combination of the following functions related to the EEAP (focusing on road and government building reconstruction sub-project) and related operations, taking the lead role in their administration, under the guidance of the Country Director and the Head Portfolio Management, and working closely with the NRM and ADB headquarter staff, government officials, and other external stakeholders.

Project & TA Preparation and Appraisal

• Provides support to fact-finding missions for any new projects for earthquake reconstruction if identified, including review of technical designs and cost estimates, liaison with government officials, data and project costing, procurement packaging and related technical issues.

Project & TA Administration

• Where assigned to assume the lead role, actively takes initiative and responsibility to engage with Resident Mission, headquarters and field offices of ADB, Government agencies, development partners (DPs), private sector partners, and other stakeholders to facilitate the successful administration and monitoring of the EEAP and related projects and TAs.
• Provides team leadership by facilitating work planning, delivery and reviews of the assigned projects with the team.
• Monitors the progress of assigned projects and prepares project performance reports.
• Prepares and updates forecasts of contract awards and disbursements, identifying factors responsible for shortfalls and expediting achievement of target levels where possible.
• Prepares internal procurement papers, reviews procurement documents including draft technical designs and cost estimates, and papers for extension of loan closing dates, reallocation of loan proceeds, changes in scope and implementation arrangements, and other project administration tasks.
• Provides advice to government ministries, executing agencies (EAs) and sector entities on ADB guidelines on procurement, recruitment of consultants, and preparation of tender documents, etc. to ensure effective implementation.
• Identifies issues and takes actions to address them through interactions with executing agencies (EAs), contractors, consultants, and project beneficiaries; prepares measures to address the issues and implements the measures.
• Prepares Project Completion Reports and TA completion Reports as assigned.
• Supports or participates in Project Review or Country Portfolio Review missions as a mission member when required.
• Maintains close cooperation with other DPs and undertakes consultations with them, especially in areas relating to donor coordination and harmonization in sector work.

Other Operational Support

• Helps to organize, contributes to, supports, and participates in meetings, conferences, seminars, and workshops.
• Organizes and conducts training workshops for EAs in areas relating to procurement and project administration/ management.
• Produces reports, as required, on the tasks undertaken in relation to the above.
• Performs other duties that may be assigned as reflected in the incumbent’s work plan.

Education Requirements

• Bachelor's degree in Civil Engineering or related fields to infrastructure and management. Experience in managing infrastructure projects is required.
• Master’s degree would be an advantage, along with experience in building projects and associated procurement and contract management.

Relevant Experience

Work experience

- At least 8 years of relevant professional experience in project management and implementation.

Technical knowledge

- Demonstrated expertise and experience within the assigned sector

- Experience & knowledge of various stages of the project cycle (project planning / feasibility analysis / detailed design / project implementation / construction supervision / contract management) is desirable

- Sound knowledge of government administrative systems and procedures

- Familiarity with accepted best practices of procurement and disbursement processes

- Effective report-writing and communication skills in English

People and leadership skills

- Able to guide Administrative Staff (AS) to facilitate work planning, delivery and quality review

- Able to liaise and work effectively with government officials within own work location

- Able to work collaboratively with teams as a constructive team member.

- Strong oral and written communications skills

Core Competencies

Application of Technical Knowledge and Skills

• Applies updated advancements in own knowledge area to relevant tasks
• Applies knowledge and practical skills to independently perform some complex tasks
• Conveys the need to use updated project approaches

Client Orientation

• Delivers Divisional contributions across a variety of products and services to meet the needs of different clients
• Proposes options to clients that may better meet their needs than current approaches
• Defines and delivers to agreed standards with clients

Achieving Results and Problem Solving

• Conducts detailed research and analysis to determine appropriate methods for addressing the causes of issues
• Self-monitors achievement of results according to work plans
• Identifies different stakeholder needs and desired outcomes when planning for outcomes
• Independently solves problems and makes recommendations

Working Together

• Maintains collaborative relationships within the Department
• Works effectively with diverse colleagues in own and other Divisions and Departments
• Flexibly alters positions and adjusts previously stated points of view to support the group consensus
• Follows through on team priorities in the absence of a team leader

Communication and Knowledge Sharing

• Checks with audience’s level of understanding and awareness of required follow up actions
• Consistently seeks and addresses feedback on own performance
• Creates knowledge products endorsed for wider distribution
• Independently amends and clarifies messages and documents

Innovation and Change

• Actively supports work improvement and/or organizational change by work and deed
• Develops and adopts change plans to support Division initiatives on which one works
• Considers current and future client needs in proposing ideas
• Vocalizes early support for change
• Recommends inputs to new policies, systems and processes in immediate work area

Immediate Reporting

• Supervisor: Designated International Staff
• The following staff positions may be supervised by the incumbent:
  • Administrative Staff
• We encourage diversity in our workplace and support an inclusive environment.

• IMPORTANT NOTICE: This is a special fixed-term appointment for a period of three (3) years following Section 3.1 (c) of Administrative Order No. 2.01 ("Recruitment and Appointment"). This appointment is not convertible to a regular appointment. It may be extended on exceptional basis for a further fixed period at the option of ADB, if the position continues to be required. This appointment is open to internal and external applicants.

Instructions

The vacancy is for a local position with a local remuneration package. It is open only to nationals and residents of Nepal.

Apply Instructions

Apply for this Vacancy

Applications for current vacancies are received through the ADB Recruitment Center (ARC), a system that automates ADB's recruitment process. ARC facilitates the submission of applications, and enables applicants to check status of their applications on ADB's website. You will need to create an account before making any submissions.

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