Job Description
Responsibilities and tasks
The Senior Programme Finance Officer will work under the supervision of the Director of Administration and Finance, and in close coordination with other colleagues in the unit, to carry out the following responsibilities:
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Review all project/donor proposal budgets to ensure that each project provides full cost recovery and provide necessary inputs to the concerned programme staff.
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Support the programmes, initiatives, thematic areas, and other units in preparing their annual budgets, including various project budgets and donor proposal budgets.
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Overall responsibility for the consolidation of the annual plan and budget of the Centre, including the preparation of resource allocation sheets, with HR allocation sheets and budget input sheets, for review by the Director of Administration and Finance.
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Coordinate the generation/issuance of cost centre codes for new projects and programmes as advised by the Director of Administration and Finance.
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Review all new partnership contracts (LOAs and MOUs) and ensure that they meet all the required ICIMOD standards, and ensuring that standard criteria for the selection of new partnerships are followed.
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Carry out detailed due-diligence and financial reviews of selected implementing partners.
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Take overall responsibility for ensuring that reporting deadlines for implementing partners are met, including continually reviewing and analysing the movement of funds at the partner level.
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Coordinate with concerned programme colleagues and provide necessary feedback on the performance of partners.
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Coordinate with internal auditors to identify partner organizations that need focused monitoring and capacity building support from the risk management perspective.
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Review and analyse the project financial statements and raise issues relating to the financial performance of the project with the concerned programme focal and finance teams; provide inputs to the Director of Administration and Finance from such reviews prior to submission of the financial reports to the respective donors.
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Provide necessary reminders to the programme and finance teams for the timely preparation and submission of donor financial reports.
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Act as the ERP focal person for project, partnership, and budgeting modules, including continuous analysis of these modules in the ERP system, their interaction with the finance unit and financial processes in line with the Centre’s financial policy.
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Ensure that information on compliance requirements (i.e. to be met for the donors and to be ensured from the partners) is maintained in the ERP system.
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Engage with external consultants and provide necessary inputs for further enhancement and strengthening of the system in project, partnership, and budgeting modules as and when required.
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Maintain an inventory of all project, partnership, and budget-related reports in the ERP system and work with the ERP technical team in designing new reports as and when required.
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Perform all other responsibilities as assigned by the Director of Administration and Finance.
Job Specification
Minimum Qualifications
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Master’s degree in business administration, business studies, or related field, preferably with a specialization in Finance
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Minimum of 10 years of progressive and relevant work experience in a similar organization, with demonstrated expertise and experience in financial management
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Five years of experience in managing and coordinating project funds, preferably in a multi-cultural environment
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Experience with the ERP environment (Microsoft Dynamics Navision) will be a clear advantage
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Demonstrated ability to work in a team and outstanding communication skills to effectively communicate within and outside the organization to collect and consolidate relevant financial data
Competencies
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Knowledge: Understanding and experience of concepts related to financial management, budgeting, due-diligence guidelines, and financial statements; ability to analyse project financial statements and raise issues relating to the financial performance of the project
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Management and coordination: Analyse and review the movement of funds and coordinate with programme colleagues and internal auditors on the same; ensure the timely submission of financial reports
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Communication and outreach: Ability to effectively present, explain, and discuss complex ideas, convince others, listen to others, and be able to integrate ideas from different people and sources
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Results orientation: Proactive approach to generating concrete results on an output level
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Social/team competency: Ability to work effectively and smoothly across teams with intercultural sensitivity; ability to manage minor conflicts
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Flexibility/innovation: Ability to use technologies and proactively come up with innovative approaches; ability to lead and advocate for further development towards a continuous learning culture and for the enhancement and strengthening of the Centre’s financial system and modules
Duration
Three years, of which the first six months is probation.
Starting Date
As early as possible.
Remuneration
Commensurate with experience and qualifications as per ICIMOD’s international salary scales.
Gender and Equity Policy
Qualified and eligible women candidates and those from disadvantaged backgrounds are highly encouraged to apply. ICIMOD implements a gender fair policy and is supportive of working women. It operates a Day-Care Centre at the campus and is committed to gender mainstreaming at the organisational and programmatic levels.
Apply Instructions
Apply through ICIMOD's Online Application System.
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