Job Description
Duties and Responsibilities
Provide analytical inputs to the elaboration and implementation of innovative and sustainable procurement strategies and policies that are in alignment with principles of fairness, integrity and transparency to achieve best value for money
- Ensure full compliance of procurement activities with UNDP rules, regulations, policies, and strategic priorities through effective internal controls, and analyzes parameters in support of modifications to UNDP’s client–oriented procurement management system.
- Elaborate/establish internal procurement Standard Operating Procedures (SOPs), map CO procurement business processes, and assist in managing workflows in Procurement Unit in coordination with supervisor.
- Participate in and provide input to discussions on procurement strategies and plans with projects and other stakeholders and donors to ensure mutual alignment.
- Conduct analysis and prepare proposals on the CO contract strategy, sourcing strategy, supplier selection, quality management, cost reduction strategies, and improvement in procurement processes in CO.
- Works on a solution-oriented approach and ensures the same amongst the team in procurement.
- Support CO to facilitate further development and implementation of a procurement offer for external stakeholders (government, nongovernmental and intergovernmental agencies) upon request.
Support management of procurement processes for CO, projects, and other UN Agencies.
- Analyze information and contribute advice as part of preparation of procurement plans for the office and projects, in close coordination with concerned programme staff ; and monitor their implementation.
- Implement proper monitoring systems, mechanisms and controls for procurement processes that cover RFQ, ITB or RFP, receipt and evaluation of quotations, bids or proposals, and negotiation of certain conditions of contract implementation (including payment terms) in full compliance with UNDP rules and regulations.
- Conduct preliminary review of submissions to internal procurement review committees (CAP, RACP, ACP).
- Elaborate proposals on procurement process monitoring systems and mechanisms to eliminate deficiencies in procurement, and implement the internal control system that ensures purchase orders are duly prepared, dispatched, and corrected on a timely basis when there are errors or other problems.
- Implement harmonized procurement services and analyze new opportunities for joint procurement for UN agencies in line with the UN reform.
Implement a strategic sourcing strategy and e-procurement tools to find best values in the marketplace and align purchasing strategy to project and CO goals.
- Develop and manage rosters of suppliers.
- Elaborate supplier selection and evaluation criteria, and quality and performance measurement mechanisms.
- Develop Long-Term Agreements/Framework Agreements for more efficient category management.
- Manage and implement e-procurement system in CO.
Facilitate procurement knowledge building and knowledge sharing in CO, and UN.
- Participate in organizing procurement training for the operations and project staff.
- Organize procurement training for vendors on e-procurement modules.
- Orientation to possible vendors about the UNDP procurement processes.
- Synthesize lessons learned and best practices in procurement.
- Make contributions to knowledge networks and communities of practice.
- Participate in Operations Management Team (OMT) to share information on cross-cutting areas and collaboration opportunities to achieve greater economies of scale.
Ensure gender equality and social inclusion (GESI) prioritized in all the interventions
- Ensure that GESI is well captured and mainstreamed throughout the procurement services.
- Ensure GESI is reflected in all the reports of the UNDP Procurement actions.
- Promote work life balance, prevention of sexual harassment and abuse of authority, ensure gender equality and respect for diversity
- Ensure the specific needs are considered e.g. of the persons with disabilities while providing services.
- Contribute to the Gender Equality Seal process.
Job Specification
Required Skills and Experience
Education:
- Advanced university degree (master's degree or equivalent) in Business Administration, Public Administration, Economics, Finance, Procurement, or related field is required, or
- A first-level university degree (bachelor’s degree) in combination with an additional two years of qualifying experience will be given due consideration in lieu of the advanced university degree
- CIPS level 3 is a requirement for this position. If certification is not available at the time of recruitment, it should be obtained within one year
Experience:
- Applicants with Master’s degree (or equivalent) in a relevant field of study are not required to have professional work experience. Applicants with a Bachelor’s degree (or equivalent) are required to have a minimum of two (2) years of relevant professional experience at the national or international level in public sector procurement management.
- Experience at a similar level of responsibility in the procurement function for a national/international large organization is desirable.
- Professional experience at the national or international level in public sector procurement management is desirable.
- Experience in handling high value and complex procurements will be an asset.
- Experience in client-oriented solutions and providing strategic guidance on procurement will be an asset.
- Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP will be an asset.
- Specific training on public procurement shall be an asset.
- Knowledge of mainstreaming Gender Equality, Social Inclusion and environmental safeguards in procurement will be desirable.
Language requirements
- Fluency in written and spoken Nepali and English is required
Please note that continuance of appointment beyond the initial 12 months is contingent upon the successful completion of a probationary period.
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