Office Assistant

Job Description

BBC Media Action

Job Description

Title:                           Office Assistant

Department:             BBC Media Action

Grade:                         2

Reports To:               Office Manager

Based:                         Kathmandu

Duration:                   1 Year contract with extension depending on the fund availability

Context

BBC Media Action uses various forms of media and communications to tackle poverty and contribute to long-term change in some of the world’s poorest places. To achieve this, we partner with civil society, local media and governments to:

- Produce creative programmes in multi-media formats which inform and engage audiences;

- Strengthen the media sector through building professional capacity and infrastructure.

BBC Media Action’s office in Nepal opened in January 2007. Our current and future projects are likely to include radio and TV productions, community outreach, research and substantial media training components.

Job purpose

Reporting to the Office Manager, the Office Assistant will provide full administrative support to our office and production teams as per their needs. The post-holder will be responsible for supporting BBC Media Action’s administrative support, including processing payment. S/he will ensure that BBC Media Action operations are functioning on a daily basis and make recommendations for improvements.

Main duties

Administrative support

1. Provide day to day support for all BBC Media Action office maintaining attendance sheet. Keeping a log book to maintaining kitchen items, stationary items.
2. Managing reception duties.
3. Keeping a record of all the utility bills and follow up regularly.
4. Keep track of the post box and disperse the letters and documents to addressee.
5. Greet the visitors' and be attentive in the receptionist responsibilities.
6. Ensure of the visitor's IN and OUT record with the guard and maintain them in the computer. 
7. Ensure that the generator and all the kitchen equipment are up to safety standards and are working fully and keep record of the usage of the generator.
8. Participate in trainings for the logistic support to the project team.
9. Assisting in procurement process.
10. Assisting in other office work related to administration and production as per allocation.

Production support

1. Support production teams in live events and outside broadcasts when necessary.
2. Assist Floor Manager and Production Manager with the technical and logistic support on the day of recording in Kathmandu.
3. Assisting sound technician to keep all the equipment in orderly manner.
4. Assist with any on location logistics demands

Essential skills and experience

1. Good English skills.
2. Understanding and ability to use computers. Ability to type in English and feed data in the excel sheet.
3. Experience in administration department will be an added point.
4. Genuine interest and enthusiasm for BBC Media Action aims and objectives
5. Excellent interpersonal skills and a demonstrated ability to lead and work effectively in team situations
6. At least higher secondary level passed.

Competencies

The following competencies (behaviours and characteristics) have been identified as key to success in the job. Successful candidates are expected to demonstrate these competencies.

• Problem Solving: Is able to simplify complex problems, processes or projects into component parts, explore and evaluate them systematically. Able to identify causal relationships, and construct frameworks, for decision making and problem-solving. Transforms proposals/ideas into practical reality.
• Planning and Organising: Is able to think ahead in order to establish an effective and appropriate course of action for self and others. Prioritises and plans activities taking into account all the relevant issues and factors such as deadlines, staffing and resources requirements. Ability to prioritise technical issues and resolve accordingly
• Communication: The ability to get one’s message understood clearly by adopting a range of styles, tools and techniques appropriate to the audience and the nature of the information.
• Managing Relationships: Able to build and maintain effective working relationships with a range of people. Team working.
• Flexibility: Adapts and works effectively with a variety of situations, individuals or groups. Is able to understand and appreciate different and opposing perspectives on an issue, to adapt an approach as the requirements of a situation change, and to change or easily accept changes in one’s own organisation or job requirements.

Apply Instructions

Interested candidates can submit the application by email through application@np.bbcmediaaction.org no later than 10 April 2015. Please mention "application for Office Assistant" in the subject line. All applications should include a CV and cover letter providing evidence that you have the skills and experience required for this position. Only shortlisted candidates will be contacted.

This Job is expired. The Company is no longer accepting applications for this position.