Contribute to the maintenance of policies, guidelines, and criteria for the management of project finances in accordance with DAI standards and FCDO regulations, and in close coordination with Finance and Ops Manager.
Ensure that disbursements are reviewed for allowability and properly allocated to the projects.
Ensure that all financial transactions are timely recorded in the system and in accordance with Generally Accepted Accounting Practices (GAAP) supported by relevant and verifiable source documents.
In collaboration with Finance Manager, prepare and submit monthly financial reports to DAI Head Office as per deadlines.
Ensure that monthly account reconciliations are performed, and appropriate plans are put in place and executed, as applicable, to resolve unreconciled differences.
Work closely with the Finance and Operations Manager to ensure compliance and effective and proactive fiscal management.
Support the Finance and Operations Manager in establishing and maintaining appropriate internal control for effective and efficient utilisation of NIB resources.
Support quarterly budget reforecasting exercises and annual budget preparations
Maintain sufficient and appropriate financial files for cash deposits, payments and journals according to generally accepted accounting practices and DAI standards.
Support the project payroll and statutory remittances as required by Nepal law. ee2qGrl BIpnb
Coordinate review of NIB's financial and audit reports.
Maintain fixed assets register.
Human Resources Responsibilities
Support with the full life cycle of recruitment for national job vacancies, including drafting job advertisements, posting jobs, screening candidates for minimum qualifications, ensuring compliance with labour laws, coordinating testing and interviews, preparing contingent offers, performing reference checks and vetting, sharing information about compensation and benefits and ensuring the recruitment file is completed.
Support with new hire orientations and onboarding.
Assist with the maintenance of the Employee Handbook including tracking amendments.
Assist with HR data management including; coordinating documentation and filing for updates to emergency contact information, address changes, dependent information, marital status etc.
Track employee probation periods, advise the manager of upcoming probation end dates, ensure the probation evaluation form is completed.
Work closely with management to support the Performance Management Process in compliance with DAI policy; including distribution and collection of documents, scheduling meetings, tracking and reviewing forms as they are received.
Track employee benefits in compliance with labour law, including request for leave balances, advising staff on the procedure for taking leave, following up on required documentation for taking leave or returning from leave, maintaining an accurate record of all leave and ensuring the leave trackers are updated monthly, ensuring leave requests are filed in the personnel files, ensuring leave carry over balances are communicated at the end of each calendar year.
Prepare Public Holiday (annually) calendar and send out notifications.
Assist with internal communications to staff, such as amendments to manuals, end/beginning of year activities, performance review process, public holidays, benefits changes and new policies.
Other duties assigned by the Finance and Operations Manager.
Job Specification
Bachelor's degree required, degree in business administration, finance or accounting or related field preferred.
A minimum of 2 years/master's degree or 4 years/ bachelor's degree with relevant experience in development sector, finance, HR, or another related area.
Familiarity with FCDO rules and regulations preferred.
Strong time management and organization skills, flexibility, excellent interpersonal skills, and ability to work collaboratively on a wide range of issues.
Strong communication skills both written and oral in English and Nepali.
