Head Of Opeartions Senior Level

Job Description

Position Overview:

This is a senior management position primarily responsible for leadership with the strategic and tactical execution on all work related to implementing Padhnako Lagi Kotha’s (PLK’s) Literacy Programs (LP) and Girls’ Education Program (GEP). The Head of Operations will oversee the implementation, coordination, development, reporting and expansion of our current and prospective Program and Administrative work. The position will report directly to the BoD of PLK and work in close coordination with Room to Read (RtR) designated Country Director (CD). S/he will directly supervise the program and program support implementation teams. S/he will also work closely with RtR Literacy Director and Manager - Girls’ Education Program who provides technical expertise on Literacy and Girls’ Education Program respectively. Regular travel to all geographical areas where Padhnako Lagi Kotha works will be required.

Duties & Responsibilities:

Management and Coordination

• Directs and ensures efficient, effective and timely management of all designated program development, implementation, and internal controls as per the design created by the technical programs staff to ensure high quality achievement of annual goals

• Oversees the development of Partner NGOs’ (PNGOs’) annual plan and budget and ensures correct Memorandum of Understanding (MoU) is prepared and signed with PNGOs, schools and government entities

• Supervises, coaches and mentors Field Manager, Program Operations (Field Program Managerss) who are responsible for overseeing the implementation of program activities in specified geographical areas, including budgeting, scheduling, reporting and other project implementation related tasks for their assigned schools

• Supervises Senior Manager, Administration, coordinates and leads procurement, inventory management, and distribution activities

• Facilitates communication between technical team of Kathmandu office and implementation team of field offices, and ensures utilization of Research, Monitoring and Evaluation (RM&E) data for informed implementation

• Collaborates with People Operations to manage recruitment and training of staff according to assessed needs

• Conducts appraisal of Senior Manager- Administration, FPMs,  Sr. Officer- Program Operations, and Associate – People Operations, Manager-Literacy, Officer GEP  

• Prepares terms of agreement for outside program consultants and oversees the non-technical aspects of their work

• Attends RtR’s Country Management Team meeting as an invitee

• Is the chair of the Management Committee of PLK

Program Implementation and Monitoring

• Develops PLK program implementation calendar and budgeting processes in coordination with the Kathmandu Office, Field Manager, Program Operations and Program staff
• Takes a lead role and facilitates in selection of new district, PNGO, schools for selected districts and tracks potential sites for future expansion
• Coordinates with Finance team to ensure accurate oversight of budgets and spending, and supports monthly and quarterly budget forecasts
• Visits project sites to support and supervise program implementation
• Develops and implements ideas that address program priorities in collaboration with the technical program staff, provides input into strategic and operational planning exercises
• Collaborates with relevant RtR staff to strengthen and improve program impact and sustainability
• Collaborates with the Programs, and RM&E team of RtR to support RM&E of all programs
• Provides regular updates on program implementation and plans to the BoD as well as to the CD of RtR

Planning, Reporting and Documentation

• Leads the entire annual planning and budgeting activities
• Oversees and facilitates the completion of donor reporting and timely and accurate data entry in Room to Read’s Global Solutions Database (GSD)
• Ensures that organizational, governmental and donor reports are of high quality and are provided on a timely basis
• Reports timely on the status of program implementation to the BoD and CD of RtR
• Prepares annual project permission and fund release documents and persuasion to obtain such permission from the PNGO affairs bureau, Directorates Primary Education with other government bodies both at national and district level
• Identifies, tracks and documents program trends, lessons learned and best practices and report to Kathmandu Program technical staff to consider in improving program designs

External Coordination and Networking

• Explores shared-learning and networking opportunities
• Ensure government approval and legal compliance of the programs implemented directly or through PLK’s partners
• Develops and manages relationships with government, PNGOs and appropriate educational bodies as related to program implementation
• Represents PLK at relevant meetings and assist in planning and hosting donor visits
• Ensures government approval are obtained and legal compliance are met for all PLK’s programs being implemented

Others

• Participates in any other activities as required to fulfill the objectives of PLK

Qualifications:

Required:

• Master’s degree in Business, Management or other related field;

• A minimum 9 years of professional experience, including 3 or more years working in a senior managerial role;

• At least a working knowledge and understanding of project management methodology and software;

• Strong planning, budgetary, supervising, and project implementation skills;

• Ability to travel regularly to project sites and District offices throughout the Country;

• Strong English and Nepali verbal and written communication skills;

• Proven track record of achieving results;

• Direct and indirect project implementation experience.

Preferred:

• Prior success working closely and building relationships with diverse groups of people;

• Effectiveness in working or volunteering in a non-profit organization that is focused on maintaining high quality work and low overhead;

• Prior experience in a fast-paced, growth-oriented global or regional organization;

• Proven track record of achieving results;

• Ability to juggle multiple priorities simultaneously and take initiative;

• Prior experience living and/or working in rural areas;

• Prior experience working with schools, teachers, administrators and government officials;

• Experience in successful implementation of a wide range of tasks as well as developing and implementing improvements in a prior position.

Compensation:

Padhnako Lagi Kotha offers a competitive salary with excellent benefits; benefits including 13th month bonus, provident fund, medical insurance for staff and their dependent, accidental insurance for staff; leaves and staff professional development. The non-monetary compensation includes a unique opportunity to be part of an innovative, meaningful, fun, and rapidly growing organization that is changing, transforming the lives of millions of children in developing countries by focusing on literacy and gender equality in education.

Location(s)

Nepal - Main - Lalitpur

To be successful at Room to Read, you will also: 

Room to Read is proud to be an equal opportunity employer committed to identifying and developing the skills and leadership of people from diverse backgrounds. EOE/M/F/Vet/Disabled

• Directs and ensures efficient, effective and timely management of all designated program development, implementation, and internal controls as per the design created by the technical programs staff to ensure high quality achievement of annual goals

• Oversees the development of Partner NGOs’ (PNGOs’) annual plan and budget and ensures correct Memorandum of Understanding (MoU) is prepared and signed with PNGOs, schools and government entities

• Supervises, coaches and mentors Field Manager, Program Operations (Field Program Managerss) who are responsible for overseeing the implementation of program activities in specified geographical areas, including budgeting, scheduling, reporting and other project implementation related tasks for their assigned schools

• Supervises Senior Manager, Administration, coordinates and leads procurement, inventory management, and distribution activities

• Facilitates communication between technical team of Kathmandu office and implementation team of field offices, and ensures utilization of Research, Monitoring and Evaluation (RM&E) data for informed implementation

• Collaborates with People Operations to manage recruitment and training of staff according to assessed needs

• Conducts appraisal of Senior Manager- Administration, FPMs,  Sr. Officer- Program Operations, and Associate – People Operations, Manager-Literacy, Officer GEP  

• Prepares terms of agreement for outside program consultants and oversees the non-technical aspects of their work

• Attends RtR’s Country Management Team meeting as an invitee

• Is the chair of the Management Committee of PLK

• Develops PLK program implementation calendar and budgeting processes in coordination with the Kathmandu Office, Field Manager, Program Operations and Program staff
• Takes a lead role and facilitates in selection of new district, PNGO, schools for selected districts and tracks potential sites for future expansion
• Coordinates with Finance team to ensure accurate oversight of budgets and spending, and supports monthly and quarterly budget forecasts
• Visits project sites to support and supervise program implementation
• Develops and implements ideas that address program priorities in collaboration with the technical program staff, provides input into strategic and operational planning exercises
• Collaborates with relevant RtR staff to strengthen and improve program impact and sustainability
• Collaborates with the Programs, and RM&E team of RtR to support RM&E of all programs
• Provides regular updates on program implementation and plans to the BoD as well as to the CD of RtR
• Leads the entire annual planning and budgeting activities
• Oversees and facilitates the completion of donor reporting and timely and accurate data entry in Room to Read’s Global Solutions Database (GSD)
• Ensures that organizational, governmental and donor reports are of high quality and are provided on a timely basis
• Reports timely on the status of program implementation to the BoD and CD of RtR
• Prepares annual project permission and fund release documents and persuasion to obtain such permission from the PNGO affairs bureau, Directorates Primary Education with other government bodies both at national and district level
• Identifies, tracks and documents program trends, lessons learned and best practices and report to Kathmandu Program technical staff to consider in improving program designs
• Explores shared-learning and networking opportunities
• Ensure government approval and legal compliance of the programs implemented directly or through PLK’s partners
• Develops and manages relationships with government, PNGOs and appropriate educational bodies as related to program implementation
• Represents PLK at relevant meetings and assist in planning and hosting donor visits
• Ensures government approval are obtained and legal compliance are met for all PLK’s programs being implemented

• Participates in any other activities as required to fulfill the objectives of PLK

• Master’s degree in Business, Management or other related field;

• A minimum 9 years of professional experience, including 3 or more years working in a senior managerial role;

• At least a working knowledge and understanding of project management methodology and software;

• Strong planning, budgetary, supervising, and project implementation skills;

• Ability to travel regularly to project sites and District offices throughout the Country;

• Strong English and Nepali verbal and written communication skills;

• Proven track record of achieving results;

• Direct and indirect project implementation experience.

• Prior success working closely and building relationships with diverse groups of people;

• Effectiveness in working or volunteering in a non-profit organization that is focused on maintaining high quality work and low overhead;

• Prior experience in a fast-paced, growth-oriented global or regional organization;

• Proven track record of achieving results;

• Ability to juggle multiple priorities simultaneously and take initiative;

• Prior experience living and/or working in rural areas;

• Prior experience working with schools, teachers, administrators and government officials;

• Experience in successful implementation of a wide range of tasks as well as developing and implementing improvements in a prior position.

• Have passion for our mission and a strong desire to impact a dynamic nonprofit organization 
• Be a proactive and innovative thinker who achieves results and creates positive change
• Have a very high level of personal and professional integrity and trustworthiness  
• Embrace diversity and a commitment to collaboration 
• Thrive in a fast-paced and fun environment 

This Job is expired. The Company is no longer accepting applications for this position.