Finance Officer
39622BR
International Development
Kathmandu
Job Profile
Mott MacDonald has recently been appointed by the UK Department for International Development (DFID) as the Technical Assistance Provider for the “Nepal Climate Change Support Programme Phase 2 (NCCSP2), led by the Ministry of Forest and Environment. NCCSP was designed with an aim to ensure that the poorest and most vulnerable communities in Nepal are able to adapt to the effects of climate change. NCCSP2 will operate in up to 52 Palikas in Provinces 5,6 and 7.
The objectives of the Technical Assistance to NCCSP2 is to support and build the capacity of the Government of Nepal to deliver the programme. The TA to the NCCSP2 comprises of 4 objectives:
Help the Government of Nepal (GoN) to deliver the programme effectively, efficiently, and economically through the provision of technical expertise
Reduce the fiduciary risk associated with the programme
Strengthen the capacity of the GoN to implement climate change adaptation programming today and in the future
Share learning from NCCSP with others and lead the coordination of partners working on climate change adaptation in Nepal
We are an equal opportunity employer and value diversity at our company. We do not discriminate, and take positive steps to create an inclusive culture.
Job Description
We are seeking to recruit a Finance Officer to work within our Operations and Finance team.
Prepare and carry out day-to-day financial transactions
Ensures the financial transactions are authorized, recorded and have adequate supporting documentation
Assist in produce regular rolling quarterly and monthly forecasts and submit monthly site returns to the Finance Manager to feed into the monthly reconciliation and invoicing processes.
Maintain up-to-date programme accounts on the system to ensure that timely, accurate and appropriate information is available to the programme management team.
Liaise with administrative and technical teams to ensure accurate forecasting and prompt disbursal and reconciliation of expenditure.
Supervise preparation of all payment vouchers, journal vouchers and cheques and ensure the timely settlement of all undisputed sub-contractor invoices.
Monitor expenditure and advise the Finance Manager and Senior Finance and Administrative Officer in Surkhet of potential issues with regards to forecasting, disbursement or accounting.
Maintain a petty cash register and supervise the accounts for regional based staff.
Obtain and check all bills/invoices and other supporting documents, travel expenses claims, cash advance request form.
Carry out the bank and cash operations
Prepare vouchers and process for approval of competent authority for timely payment/settlement/adjustment
Liaises with Financial Service Center (FSC) to ensure compatibility of the project financial books.
Orient programme and district admin staff on administrative and financial rules, regulations.
Handle VAT related functions according to the prevailing GoN rules, including accounting, reconciliation and documentation and support in the VAT claim process on a regular basis.
Undertake visit to palika offices if required for monitoring and facilitating the financial aspects.
Prepares and submits timely and reliable MML financial documents and financial reports.
Prepares project financial reports, statement and submit to Finance manager for clearance as required.
Checks budget codes to ensure that all transactions are booked to the correct budget codes.
Developing external relationships with appropriate contacts, e.g. auditors, solicitors and bankers.
Keep and maintain all vouchers and financial documents in a custody properly and make available as and when required.
Carry out any other financial as well as operations assignments as requested by the Finance Manager and Operations Manager.
Operations:
Whenever necessary work closely with Sr. Admin Officer in the procurement process to ensure the transparent and competitive procurement of goods and services compliance with MML’s procurement policy and procedures; select and negotiate with local vendors, within the established financial parameter.
Assist Operations Manager to implement, systematize and regularize effective, efficient and smart operations functions in MML Nepal;
Provide updated tax related information to admin officer and senior administrative officer.
Assist in physical verification of MML assets and inventor.
Perform additional Operations related tasks which the Operations Manager assign.
Ensure adherence to and promotion of, Mott MacDonald’s Safeguarding Policy
Candidate Specification
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Visit the link to apply: https://jobs.brassring.com/1033/ASP/TG/cim_jobdetail.asp?partnerid=25141&siteid=5169&Areq=39622BR
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