Job Description
Responsibilities The Finance Officer will be responsible for delivering results in line with the commitments we have made in our Strategy 2030: Moving Mountains and our Medium-Term Action Plan V (2023–2026): Embracing Change and Accelerating Impact.
Under the direct supervision of the Head of Finance/ Budget and Finance, and in close collaboration with other staff in the unit, the Finance Officer will be responsible for the smooth processing of financial reporting, including the following tasks:
- Conduct balance sheet reconciliation and miscoding on a month basis and initiate the timely action on reconciliation difference.
- Continuous review the status of due/ overdue expenditure against claims and follow up to concerned staff/ unit for timely settlement of the expenditure.
- Work on the month end report and prepare the notes for following months adjustment where necessary.
- Process the income, indirect cost and adjustment entries on a periodic basis after hard close of the month/ quarter end in line with the IFRS standards.
- Pass the fixed assets (for both core and projects) and depreciation entry based on the IFRS standard and as per ICIMOD policy.
- Support to country office to follow the standard policy and procedures of ICIMOD and donor contracts.
- Prepare the donor and other financial reports as per reporting schedule, standards and needs of the institution.
- Represent procurement committee in absence or as assigned by the Head of Finance.
- Work closely with the ERP development team to address the issues identified in Budget and Finance.
- Support in external and internal audit procedures.
- Check the expenditure claims and pass the relevant finance entries as assigned.
- Other task as assigned by the Head of Finance – Budget and Finance.
Job Specification
Person Specification/Competencies
ESSENTIAL
- Master’s in Business Administration, Accounting, or Commerce.
- At least five years of experience in a related field and relevant working experience in a related organization
- Demonstrated computing skills and proficiency in Microsoft Office (Word and Excel)
- Good knowledge of computer-based accounting systems; knowledge of Navision or another ERP (Enterprise Resource Planning) system is highly preferred.
- Ability to prioritize own work and manage time effectively.
- Ability to work smoothly and effectively with others in a team to establish constructive ideas or solutions that meet organisational objectives.
- Ability to efficiently communicate with stakeholders through telephone, face-to-face meetings, and email on operational issues and queries.
- Excellent written and oral English communication skills as well as the ability to effectively communicate with colleagues across the organisation on operational issues.
- Proactive approach to ensuring the smooth organisation of internal processes; ability to work independently with a strong sense of initiative, discipline, and selfmotivation.
- Ability to easily adapt to changing contexts, technologies, and approaches; ability to make improvements in own work area.
PREFERRED
- Experience of working in a multicultural international organisation.
- Working knowledge of HKH languages.
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