Finance Coordinator

Job Description

Purnima: UK Support to Post-Earthquake Recovery in Nepal

Terms of Reference: Challenge Fund Finance Coordinator (CFFC)

Background:

Purnima is a five-year programme (2017-2022) funded by the UK Department for International Development (DFID) and managed by Mott MacDonald. The objective is long-term positive change in the lives of people in earthquake-affected regions of Nepal. The programme will work in four of the worst affected districts (Gorkha, Dhading, Nuwakot, and Rasuwa) through five Output Areas:

• Inclusive infrastructure planning at local level through technical assistance to government agencies. 
• Reconstruction of rural infrastructure, including water supply, foot trails, footbridges, and schools. 
• Stimulation of economic growth opportunities through private sector development in relation to construction, including access to finance, innovation, and skills. 
• Mobilization of Challenge Fund to support interventions for socioeconomic wellbeing of vulnerable groups to ensure that no-one is left behind in the reconstruction effort. 
•  Monitoring, evaluation and learning.

Our vision for the programme is not just to reconstruct earthquake-damaged infrastructure. We believe that the situation in post-earthquake Nepal provides an opportunity to ‘build back better’, infrastructure, social inclusivity and economic opportunities. Our objective is to ensure that no one is left behind in the reconstruction process, and we will target the most vulnerable population in all activities. The infrastructure will be selected through a participatory planning process, by working closely with Gaunpalikas and Wards.  The project aims to strengthen the ability of local government to deliver inclusive services and infrastructure at a local level. We will link our interventions in a systematic and coherent way to rebuild rural infrastructure and increase the socio-economic wellbeing and resilience of the most vulnerable groups. The specific vulnerable groups that we will target under the ‘leave no one behind’ component include persons with disabilities, the elderly, vulnerable single women (especially Dalit), Internally Displaced Persons (IDPs) after resettlement, and extremely poor and food insecure people from remote areas.

We will ensure that our activities are consistent with local needs and priorities, and will coordinate with other government and partner programmes, so that we work together towards a common vision. We will work with government especially with local government agencies, civil society, NGOs, private sector and other relevant stakeholders and development partners. 

The Challenge Fund:

To support Post-Earthquake Reconstruction in Nepal, the Purnima programme includes a Challenge Fund which is set to fund interventions ensuring no-one is left behind in the reconstruction effort and to promote transformational change for women and girls.

It is recognised that not all will benefit equally from the reconstruction activities or other components of the overall programme. Under the Vulnerability Window, the Challenge Fund aims to ensure that the most vulnerable and excluded members of earthquake affected communities are not left behind. Special consideration is given to groups that may be left out of the reconstruction process as the households in these groups are restricted to contribute labour. Labour-poor households include households with senior citizens, households with members having a disability, and households with single women and children without external sources of income.

The Challenge Fund will also work through a second window to support transformational change for women and girls through grants in three thematic areas—political, economic and social. A transformation approach involves engaging with the process of reversing unequal gender power dynamics, tackling discriminatory social norms and engaging with political structures, actors and ways of working to transform the lives of women and girls.

Job description:

Purnima is seeking a full-time Challenge Fund Finance Coordinator (CFFC) to work as one of the team member of the Challenge Fund Team of Purnima. Working in close coordination and consultation with Purnima Finance Manager, the CFFC will directly work with and report to Challenge Fund Manager in order to smoothly run the financial management of the Challenge Fund.

Main responsibilities of CFFC will be:

• Support to implement full Grants Cycle management of CF fund.  
• Support the CF sub-contract process, including due diligence of potential Grant Recipient (GR) and preparation of subcontract agreement with GR in line with MM’s procedures and DFID requirements.  
• Design and implement a comprehensive grant financial management, monitoring and evaluation system in coordination with Challenge Fund Manager.
• Liaise with MM Finance Department to ensure that all the funding, and financial documents from GR meet MM’s and DFID’s standards, procedures and policies.  
• Organize follow-up meetings with GRs and prepare monthly and quarterly financial forecast, budget management report (Budget forecast vs actual) and yearly grant financial report of CF fund.
• Monitor and support the use of MM’s operation and financial management tools by GR. Ensure accurate financial tracking in the MM database of the GR financial reporting.
• Provide capacity building support to GRs especially on financial management and reporting in line with Donor’s regulation and compliance.
• Maintain hard and soft grant files of the Challenge Fund portfolios.
• Work with technical team, Challenge Fund Manager, Finance Manager in the implementation of the grants by holding regular meetings to discuss the performance, progress and financial status of the grant, and working on other issues as required.
• Ensure constant communication with the grant recipient and the field staffs to understand their issues and concerns related to grants implementation, and work with the technical team for further action.
• Perform other duties related to assignment proposed by his/her supervisor as and when necessary.

CANDIDATE PROFILE, QUALIFICATIONS AND REQUIREMENTS:

Profile:  Candidates will possess experience in managing donor funded grants as well as experience working with the public sector, private sector, and non-government sector. Experience in financial management of bi- and multilateral donor funded development programs is advantage.

Experience:  Candidates will have at least 5 years of experience in managing donor funded grants. Substantial financial management experience in DFID funded programme will be highly preferred.

Education:  Candidates will hold Master’s degree in commerce, business administration, finance or other related subjects. 

Language:   High proficiency in the Nepali language. Fluent in written and spoken English. 

Computer skills:  Fully computer literate in MS Office including Word, Excel and Power Point.  Knowledge of accounting software preferred.

Salary: Salary will be commensurate according to qualification and experience of the selected candidate.

Expected Start Date: The selected candidate will need to join the office by middle of September 2018.

How to Apply

Interested candidates can post their CV to  purnimaapplications@mottmac.com with the reference CFFO892 in the email subject line within 14^th September 2018. Applications will be reviewed on a rolling basis and e-mails received after the stipulated date will not be entertained.

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