Job Description
Duties and Responsibilities
The incumbent will report to the Finance Analyst.
Ensures administration of the Global Fund Grant budget focusing on the achievement of the following results:
- Full compliance with UNDP/GF rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; and implementation of effective internal controls.
- Preparation, follow-up and modifications of consolidated grant and SR budgets.
- Implementation of the control mechanism for Global Fund programme budgets through monitoring budget preparation and modifications, expenditures versus budgeted amounts and maintenance of the General Ledger.
- Update project budget after authorization by the Senior Management
- Timely preparation of cost-recovery bills in QUANTUM for the services provided to the SRs (TB/HIV as designated), elaboration and implementation of the income tracking system and follow up on cost recovery.
Provides accounting and administrative support to the PMU operations team focusing on achievement of the following results:
- Proper control of the supporting documents for payments, review of financial reports for the GF project.
- Approval of vendors in QUANTUM.
- Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in QUANTUM; payrolls are duly prepared; travel claims, and other entitlements are duly processed.
- Coordinate and review of accounts closure in close coordination with the Finance Analyst and SR Finance Management Analyst.
- Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers. Timely response to HQ requests to resolve financial data issues.
- Maintenance of the Accounts Receivables for UNDP projects and follow up with partners on contributions.
- Initiate timely VAT reimbursements and related work.
- Proper receipt of goods and services and establishment of accruals.
Ensures proper project cash management functioning focusing on achievement of the following results:
- Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements.
- Timely identification and recording of receipts for income application.
- Daily review of zero-balance account bank statements in QUANTUM to monitor interest level.
- Identification and recording of contributions.
- Alternate to Finance Analyst as primary contact with local bank management on routine operational matters including negotiation of exchange rate on replenishment.
- Timely and accurate preparation of bank reconciliations.
- Selecting bank transfers and deals for approval and settlements.
- Timely preparation of monthly cash flow forecast for use by Finance Analyst.
- Alternate as cashier for cash disbursements made on site.
Ensures GESI consideration, knowledge building, knowledge sharing in the PMU focusing on the following results:
- Fully comply with UNDP’s GESI policy and ensure contribute to the zero tolerance for discrimination, harassment, sexual harassment, sexual exploitation, and abuse.
- Support to create a culture to respect cultural, social, and religious diversity.
- Create a safe working environment by developing respectful and safe organizational culture and supporting practices.
- Collaborate with team members, programme partners, national stakeholders and SRs to ensure safe implementation of programmes at the community level applying Do No Harm approach.
- Support in organization of training for the operations/programme/projects staff on financial management.
- Synthesis of lessons learnt and best practices in financial management.
- Sound contributions to knowledge networks and communities of practice as per need.
The incumbent perform other duties within your functional profile as assigned and deemed necessary for the efficient functioning of the office.
Job Specification
Required Skills and Experience
Education:
- Secondary education is required. OR
- A first-level university degree (bachelor’s degree) in Accounting or Finance will be given due consideration, but it is not a requirement.
- Part-qualified accountants from an internationally accredited institute of accountancy will have a distinct advantage.
- Fully Qualified Accountant, from an internationally accredited institute of accountancy or Full Completion of the UNDP Finance Training and Certification Programme (FTCP). No UNDP Accountancy and Finance Test (AFT) required.
- Candidates with no professional accountancy qualifications, but with degrees that major in accountancy and/or finance must complete UNDP Finance Training and Certification Programme (FTCP), if recruited. However, no UNDP Accountancy and Finance Test (AFT) is required.
- Candidates with no professional accountancy qualifications but with relevant experience must successfully undertake UNDP Accountancy and Finance Test (AFT) before shortlisting and must complete the UNDP Finance Training and Certification Programme (FTCP), if recruited.
Experience:
- A minimum of 7 years (with Secondary education) or 4 years (with a bachelor’s degree) in the field of finance and/ or administration in national and/or international organizations.
- Excellent knowledge of computer including MS Office (Word, Power Point etc.) and knowledge of web-based management systems.
- Knowledge and experience in Global Fund’s financial policies and procedures is highly desirable.
- Experience in the use of the financial ERP packages system is highly desirable.
- Experience and knowledge of UN or UNDP or Development organization’s financial management, rules, regulations, policies and procedures is highly desirable.
- Understanding of incorporation of GESI in finance management including in planning and budgeting is highly desirable.
- Knowledge and experience of financial reporting and financial analysis is highly desirable.
- Advanced knowledge of MS Excel (creating spreadsheets and charts and using financial Excel functions) is highly desirable.
- Experience and understanding of bookkeeping process and procedures is highly desirable.
- Experience of working in/with international donor-funded projects with finance duties is highly desirable.
Required Languages:
- Fluency in English and Nepali with written and verbal communication is required
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