Finance Associate

Job Description

USAID Tayar Nepal Improved Disaster Risk Management Project

Request for Applications- Finance Associate

DAI works at the cutting edge of international development, combining technical excellence, professional project management, and exceptional customer service to solve our clients’ most complex problems. Since 1970, DAI has worked in 150 developing and transition countries, providing comprehensive development solutions in areas including crisis mitigation, democratic governance and public sector management, agriculture and agribusiness, private sector development and financial services, economics and trade, water and natural resources management, and energy and climate change. Clients include international development agencies, international lending institutions, private corporations and philanthropies, and host-country governments. More information about DAI can be found on the DAI website (www.dai.com).

DAI seeks a Finance Associate for the USAID Tayar Nepal Improved Disaster Risk Management Project.Detail Scope of Work:

Position: Finance Associate

Level of Effort: One Year Full-time, Fixed Term Contract, with the possibility of extension until the close of the project

Period of Performance: on/about October 1, 2019 – September 30, 2020

Base of Operations: Kathmandu, with travel to priority Tayar municipalities

Project Background:

USAID/Nepal’s Tayar Nepal – Improved Disaster Risk Management Project will strengthen the capacity of Nepal’s national and municipal institutions responsible for disaster preparedness and response.  In a country prone to a myriad of natural disasters, at the national level Tayar Nepal will build the capacity of disaster risk management (DRM) institutions, including the newly created National Disaster Management Agency (NDMA).  Locally, Tayar will support eight urban municipalities to develop risk-sensitive land use plans and then support the prioritization and implementation of a set of technical assistance packages improve disaster resilience. In the event of a disaster over the life of the five-year project, USAID/Nepal may engage the program’s rapid emergency response mechanism. Tayar will work closely with the Government of Nepal and Nepali emergency responders to mobilize technical assistance, commodity support, small-scale infrastructure, and information management support. Tayar will apply lessons learned from disaster response efforts to improve national-level DRM systems and municipal-level risk-reduction activities.

Position Overview:

The Finance Associate will maintain financial records in compliance with DAI policies and USAID rules and regulations, ensure accounts are kept up to date and in sound order, manage the project petty cash account and assist with bank reconciliations

Responsibilities:

Financial Reporting

• Prepare vendor and remittance tax forms and ensure these are submitted in a timely manner
• Prepare and submits monthly reconciliation reports for review
• Monitor and submits advance, commitment, and grant reports
• Monitor and reports on partner/vendor payment schedules and obligations
• Assist in preparing information for contractual financial reporting requirements

Audit

• Support preparation of internal and external audits
• Support responses and actions to internal audit comments
• Conduct daily reviews of backup documentation to ensure completeness, accuracy, and full compliance with DAI’s regulations
• Perform regular spot audits on project’s files
• Ensure required backup documentation is uploaded to DAI file management system according to set deadlines

Policies & Procedures

Ensure accounting policies and practices are carried out in accordance with GAAP standards; project internal controls are established and implemented in accordance with DAI policies, USAID rules/regulations and the terms of the contract

General Accounting/Financial Management

• Initiate wire requests for field project implementation
• Verify vendor invoices for accuracy
• Verify accuracy of expenses, and project accounting codes
• Ensure accurate and timely processing of invoices, advances and reimbursements, checks, and wire transfer payments
• Ensure request for payments have appropriate approvals
• Ensure the timely deposit of cash receipts
• Record and assign costs based on approved budget in field accounting system (FAS)
• Prepare monthly bank reconciliations and routinely monitors bank account balances
• Compile backup documentation for all project related transactions, and ensures completeness and appropriate review and approvals are documented
• Ensure petty cash is maintained according to maximum petty cash policy, and that all petty cash procedures are followed
• Ensure the safeguard of bank checks, cash receipts, and petty cash
• Prepare, review, and submit project cost data prior to sending to DAI Washington
• Maintain file management systems for soft and hard copy documentation
• Maintain files on grant/procurement/subcontractor documents and modifications
• Support periodic cash counts
• Ensure non-billable expenses are thoroughly reviewed and kept to a minimum
• Ensure that foreign taxes paid, if any, are tracked, recorded, and reported to USAID in accordance with ADS guidelines
• Analyze and reconcile project inventory on a regular basis ensuring that the value/purchase price of projects assets reflected in the inventory register agrees with the total shown in the cumulative Non-Expendable account balance

Travel Advances & Reimbursements

• Audit travel requests and expense reports for accuracy and compliance
• Follow procedures to ensure accurate and timely payment and reconciliation of travel advances, reimbursements for staff and partner travel
• Review and monitor outstanding advances report by paying close attention to advances that have not been settled after 30 days of issuance

Payroll

• Process timely and accurate payroll payments for the office and ensures leave balances, and payroll taxes are accurate
• Track and monitors leave balances and liability payments
• Review employment agreement and modifications and updates salary calculations based on local and company requirements
• Ensure staff compliance with timekeeping policy and procedures

Qualifications:

• Degree in accounting, finance, or a related field
• 3 years of experience in a relevant field
• Proven understanding of professional accounting principles, theories, practices
• Previous experience working on USAID projects is preferred

Level of Effort, Location and Reporting:

The level of effort is 260 days per year.  The employment contract will be on a yearly basis, with possible extensions until the close of the project. The Finance Associate reports to the Finance Officer.  The position is based in Kathmandu, with travel to priority Tayar municipalities. 

“Women and people from marginalized communities are highly encouraged to apply”

Apply Instructions

Application Instructions:

Applicants should apply via Form site at this link by no later than August 31, 2019:https://fs9.formsite.com/daisuppliers/oiuh9cdwcn/index.html

Select the position in which you are interested in applying for, fill out the required information and upload CV. Only finalist candidates will be contacted. No phone calls or in-person applications will be accepted. Positions are for Nepal Nationals only

This Job is expired. The Company is no longer accepting applications for this position.