Nos. of Opening : 1
Location : Nepal
Working Position : Entry Level
Qualification Degree : Secondary Level
Salary : Negotiable
Category : Finance / Administration
Nature : Full Time

Job Description

Finance Assistant-1(pos)

Under the overall supervision of the WFP Nepal Country Director and the direct supervision of Finance Officer, the incumbent will be responsible for the following duties:

KEY RESPONSIBILITIES (not all-inclusive, nor exhaustive):

Assist in providing the procedural and technical support to staff within the areas of finance and budget, to ensure compliance with WFP financial policies, rules and regulations.
Monitor monthly expenditure forecasts and provide expenditure reports in order to facilitate informed decision-making.
Monitor the sub-imprest bank and petty cash accounts regularly, to ensure that adequate funds are available and appropriately disbursed.
Verify vendor claims, advances and other receivables and observe appropriate procurement procedures, to ensure that suppliers are paid in a timely manner and in conformance with WFP finance rules and regulations.
Assist in compiling information from various sources in order to prepare reports relating to budgets, accounting, finance and statistics.
Retrieve, format and validate information obtained from various financial information systems and bring any discrepancy or inaccuracy to the attention of the supervisor and follow up corrective actions.
Perform administrative duties related to the monitoring and recording of fixed assets, spend on fuel and spare parts for vehicles and generators, to ensure that the databases are accurately updated.
Maintain the web-based register for all invoices and payment transfers and record paperwork, to ensure that all documents are maintained and filed in compliance with WFP standards and guidelines.
Manage trust fund expenses and submit report to the trust fund manager and finance officer in a timely manner.
Monitor and record all expenses in line with the approved budget in order to ensure that correct expenditure costs are charged and payments to external suppliers, cash grants and other supplier invoices are processed in a timely manner.
Provide guidance and on-the-job training to other support staff, to ensure services are delivered consistently and to the required standards.
Other as required.

DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE:

Has experience collecting and monitoring financial data on projects and programmes, assessing financial health and status, and reporting findings to senior leaders.
Has at least four years of progressively responsible support work experience in general administrative workincluding at least two years in the field of finance, accounting, audit, administrative services or other related.
Candidates having bachelor’s degree in business studies, auditing, business administration and business management will be preferable.

General Requirements:

STANDARD MINIMUM ACADEMIC QUALIFICATIONS:

Education:

Completion of Secondary school education. A post-secondary certificate in the related functional area is desirable.

Language:

Fluency in both oral and written communication in the UN language (English) in use at the duty station and in the duty station’s language, if different

How to Apply:

Interested and qualified Nepalese nationals are requested to submit an updated and duly signed UN Personal History form (P.11), available onhttp://www.un.org.np/jobs/locals and from the WFP offices in Nepal (Kathmandu, Nepalgunj, Damak and Dadeldhura). The application can be sent either by email to vacancy.nepal@wfp.org or in hard copy in a sealed envelope marking the position “Application for the post of Finance Assistant” and quoting the VA number to the following address No Later than 01 March 2016.

The Representative,

WFP Nepal Country Office

Chakupat, Patan Dhoka Road

Lalitpur, Nepal

P.O. Box 107

“Qualified female candidates and candidates from minority groups are especially encouraged to apply”.

Only short-listed candidates will be invited for a test and/or interview.

The organization reserves the right to cancel or postpone the whole recruitment process without providing any reasons whatsoever.

Published Date:17 February 2016

Closing Date:1 March 2016

Agency: WFP

Attachment:

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Organization Summary

The World Food Programme is the food assistance branch of the United Nations and the world's largest humanitarian organization addressing hunger and promoting food security.

Industry Type NGO / INGO / Social Work

Location Kathmandu

Organization Size 1-10