Finance and Admin Assistant

Job Description

Job duties and responsibilities

The scope of work shall comprise but not necessarily be limited to the following:

• Maintains all primary financial records in the accounts office and ensure that these records are accurate and up to date
• Maintains a filing directory of files for accurate, consistent and shelving/archiving
• Scans or copy all payment vouchers electronically
• Disburses cash and checks; ensures proper security of cash, both in the safe and in transit.
• Conducts cash count with Country Administrator Delegate.
• Ensures that all expenses have supporting documents according with Spanish Red Cross regulations (approval notes, goods received notes, invoices, receipts, etc.).
• Ensures that all payment request forms, invoices, receipts and any other payment documents are critically checked for accuracy and correctness and has met minimum accounting standards.
• Ensures accurate and proper coding of expenditure on all primary documentation.
• Reviews and spot checks the asset / inventory registers.
• Translation from nepali to English all the documents
• Effective Logistics supports to the regular and occasional events
• Line manage and support SpRC drivers for arranging effective travel plans based on the field requirement,
• Assist SpRC delegation on procurement of daily required materials and services following standard practices and guidelines/policies
• Performs other work related duties and responsibilities as may be assigned by the supervisor.

Lateral relationships

• Establish and ensure effective working relationships with the other staff members.
• Ensure effective working relationships with NRCS
• Ensure effective working relationships with the IFRC Delegation Staff

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