Job Description
Position Title : Finance and Administration Manager
Location : Antenna Foundation Nepal, Jawalakhel, Lalitpur
Salary : As per appointment letter, up to level/grade 5P (Below NRs. 83,100/-)
Line Manager/reporting : Executive Director
Major Responsibilities:
The Finance and Administration Manager (FAM) will be accountable to Executive Director on issues related to financial and administration management. S/he will be managing the Finance and Administration Unit and ensure compliance with organizational financial policy, oversee overall financial and administrative management (including Human Resource Management and General Operation). The responsibility to be taken has been comprehensively includes as follows but these are not limited FAM should work on need basis as well.
Financial Transactions:
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Ensure of proper accounting procedures and systems and internal controls to make certain that proper monitoring mechanisms are in place; identifying weaknesses and addressing them immediately;
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Tracking and overseeing budgets and expenditures, controlling cash and revenue expenses;
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Participating in preparing the AFN Program and Projects budgets, and budget implementation; monitoring all AFN financial transactions and serving as Certifying Officer;
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Monitoring and advising the Executive Director and Managers on the financial status of projects and programs;
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Establishing and consistently applying AFN cost recovery policy;
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Routinely monitoring financial reports, transactions, and investigating anomalies or unusual transactions and informing executive and program management of the results of the investigation when satisfactory answers are not obtained;
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Ensuring the compliance with local laws of the Government of Nepal;
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Ensure projects approval from Social Welfare Council before implementing project activities;
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Check and monitor reports on program and financial matters to be submitted to various agencies.
Human Resource Management:
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Overseeing and supervising the Human Resource unit to ensure that it carries out proper personnel management, staff learning, competency building, staff retention, evaluation, rewards and adherence of consequent personnel management.
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Assist Executive Director to prepare ToR and Contract agreement.
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Playing an active role in the recruitment of AFN core program and projects personnel;
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Maintain record of personal files of staffs.
Procurements:
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Make and update the roster of all service providers, i.e. office supplies suppliers, couriers, technical support vendors and consultants, etc
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Check and ensure to comply each and every transactions are supported by sufficient documentation and approved from authorized persons before disbursement of any payment
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Ensure all inventories are recorded
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Support to procure goods and services as per policy of the organization
Administrative Functions:
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Maintain personal and professional confidentiality
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Ensure all equipments are repaired and functioning
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Ensure all supplies such as petrol, diesel and other supplies are in stock readily available
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Ensure all documents are renewed and taxes are paid as per GoN rules
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Support to ensure all staff and office assets are covered by the accidental insurance and review of the expiry dates
Assets Management:
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Obtain support to keep record of fixed assets
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Keep the records of expendable items & charge to different projects in monthly basis and update the store rooms.
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Support to conduct physical verification as per organizational rules
Others:
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Perform any other job related work as advised by the Executive Director
Key Requirements
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Masters degree in Business Studies or Business Administration with at least 3-years experience of working in finance and administrations or Bachelors degree with at least 5-years experience
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Sound knowledge of financial accounting, auditing, reporting and exposure to project administration
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Familiar with accounting software, preferably FAMAS, and understanding of Nepal government tax rules
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An ability to write clear and concise reports; good spoken and written English
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Willingness to undertake additional responsibilities and initiative
Apply Instructions
Applicants are requested to apply along with a covering letter (mentioning your expected salary) and recent CV at the following address or e-mail by 31 March 2017 (3 PM). Please mention the job position you are applying for in the subject line itself. Only short-listed candidates will be contacted for selection process.
Antenna Foundation Nepal
GPO Box 24225
Jawalakhel, Lalitpur
Email: vacancy@afn.org.np
This Job is expired. The Company is no longer accepting applications for this position.
