Executive Secretary Mid Level

Job Description

Job Description

Designation: Executive Secretary

• Assist the Executives Director of the group
• Arrange and participate in meetings and  conferences
• Preparation of meeting minutes and proper documentation of the same
• Priorities and manage multiple works simultaneously & follow through issues in timely manner
• Plan, Organize and manage events
• Responsible for systematic and proper filing of official documents
• Will be exposed to a professional set up and to be in direct contact with different business heads of the group
• Coordinating with dept. heads for the execution of monthly assessments reports of all the office employees and submitting it to Executive Director
• Responsible for scheduling meetings/appointments in Gmail calendar
• Sending the regret letters/ congratulation/greetings & invitation cards on any other heading to required  person/ office
• Filing/ updating/maintaining the received greeting cards for records and also updating  invitation cards list
• Coordinate for all the programs and meetings of YPO/WPO
• Responsible for overall travel arrangements of Executive Director
• Responsible for keeping letter heads safe and confidential
• Ensuring the proper hospitality arrangements for the Executive Director’s guests and clients
• Preparing complete format for office cleaning and maintenance. Also ensuring the supervision, follow ups and supervising support staffs in their work and evaluating their performance
• Ensuring a systematic filing and record keeping of official documents
• Preparing monthly self assessment report and submit it to Executive Director
• Maintaining inventories of the office stock items related with office equipments, to check its expiry date and maintaining stocks 

Job Specification

• Salary Range –Salary no bar for the deserving candidate.
• The candidate must be well acquainted with new technology and gadgets.
• Qualification:  Bachelor’s Degree with 2-3 years of Experience or Master’s Degree with at least 2 years of Experience in secretarial field.
• Working hours – The candidate should be flexible with working hours. She should be able to work late. Candidate with vehicle will have an added advantage.
• If required candidates can be provided with vehicle, food and other facilities as per requirement.

Apply Instructions

Interested candidates meeting the above criteria may mail their up-to date CV and recent passport size photograph to hrkedia@kediaorganisation.com

This Job is expired. The Company is no longer accepting applications for this position.