• Professionally answer incoming calls and route them to appropriately.
• Update management team phone lists and organizational charts with changes in management team including new hires, separations and other ongoing changes.
• Maintain all management, member information in Salesforce and Exchange.
• Manage the service program which includes working with Marcom for postings on Salesforce, sending out gifts and notes to members/spouses/EAs.
• Manage the YPO Nepal calendar, coordinate meetings and communications on their behalf and special projects as assigned, including presentation documents.
• Coordinate and book travel (both domestic and global).
• Manage expense report reconciliation and submissions along with process invoices and business card orders..
• Assist HR Facilities team with various administrative tasks as well as maintaining supply inventory, replenishing when needed.
• Manage projects and special assignments as assigned.
• Timely and regular attendance is critical.
SKILLS
• Excellent interpersonal skills and ability to build relationships with all levels, including high profile chief executive officers.
• Strong administrative skills and professional demeanor.
• Excellent verbal and written communication skills.
• Proven organizational, planning and prioritizing skills.
• Commitment to quality work, customer service and a "can do" attitude.
• Resourceful and able to work independently with good judgment, initiative and common sense.
• Ability to be proactive in achieving desired outcomes.
• Ability to multitask and work within an environment of frequently changing priorities and as an integral part of a team.
• Ability to work flexible and or extended hours as needed.
EXPERIENCE/BACKGROUND
• Minimum of 1.5 - 3 years strong executive administrative skills.
EDUCATION/TRAINING/CERTIFICATION
•Current student enrolled in a bachelors or masters degree program at an accredited university.
• Proficient in Microsoft Office Skills, including Outlook, intermediate level Excel skills and advanced Power Point skills.
• Database usage and data management.
• Sensitivity to a multi-cultural environment.
YPO is the global platform for chief executives to engage, learn and grow. YPO members harness the knowledge, influence and trust of the world’s most influential and innovative business leaders to inspire business, personal, family and community impact.
Today, YPO empowers more than 25,000 members in more than 130 countries, diversified among industries and types of businesses. Altogether, YPO member-run companies employ 16 million people and generate USD 6 trillion in annual revenues.