Job Description
"Qualified FEMALE candidates and candidates from minority groups are strongly encouraged to apply."
Short Description
External Vacancy Announcement (VA) for the post of Business Support Assistant (Fleet Management), SC-4
External VA number: WFP CO Nepal/Administration Unit-2017-E-07
Contract Type: Service Contract (SC)
Required number of post: One (1)
Duty Station: Kathmandu, Nepal
ORGANIZATIONAL CONTEXT
These jobs are found in Country Offices (COs), Regional Bureaux (RBs), and Headquarters (HQ). Job holders may either perform administrative support functions in the front office and report to the Business Support Associate, or provide administrative support to team(s) with the reporting line to the relevant Head of Unit, Chief, or the designate. In cases where these positions support a specific business stream, the reporting line may be to the relevant Head of Unit, Chief, or the designate.
At this level, work is carried out under minimal supervision. Job holders are expected to produce organised and accurate work, undertaking specific business support activities. They may offer guidance on standard practices to more junior staff in their area of work.
JOB PURPOSE
To deliver standard business support processes for a specific professional area of work, to facilitate effective service delivery.
KEY ACCOUNTABILITIES (not all-inclusive)
Under the overall guidance of the Administration Officer, the incumbent shall caryy out the following tasks;
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Take responsibility and maintain timely and accurate records of WFP fleet, for e.g. Insurance, Bluebook, Vehicle and Fuel log Books, vehicle permits, etc.
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Update the WFP Fleet management database system on a regular basis.
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Track and respond to the vehicle request from staff members for inside valley and field trips by assigning drivers and vehicles.
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Check for regular maintenance and serving of the vehicles and send them to assigned places after due approval of the Admin. Officer.
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Prepare and forward vehicle related payment request to finance.
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Serve as focal person for office and staff fuel.
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Review updates and maintain fuel stock and dispatch records.
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Prepare and submit Monthly Overhead Cost Report and Fuel Reconciliation Report
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Work with a variety of individuals, taking on feedback where appropriate to assist in Business Support delivery for staff.
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Supervise drivers in the Country Officer (technical supervision to other drivers in the sub-offices)
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Perform duties as required.
4Ps CORE ORGANISATIONAL CAPABILITIES
Purpose
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Understand and communicate the Strategic Objectives: Helps teammates articulate WFP’s Strategic Objectives.
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Be a force for positive change: Suggests potential improvements to team’s work processes to supervisor.
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Make the mission inspiring to our team: Explains the impact of WFP activities in beneficiary communities to teammates.
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Make our mission visible in everyday actions: Articulates how own unit’s responsibilities will serve WFP’s mission.
People
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Look for ways to strengthen people's skills: Trains junior teammates on new skills and capabilities.
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Create an inclusive culture: Seeks opportunities to work with people from different backgrounds.
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Be a coach & provide constructive feedback: Serves as a peer coach for colleagues in same area of work.
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Create an “I will”/”We will” spirit: Tracks progress toward goals and shares this information on a regular basis with supervisor.
Performance
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Encourage innovation & creative solutions: Explores ways to consistently be more efficient and accurate in own areas of work and shares new methods of work with colleagues.
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Focus on getting results: Focuses on getting results and tracks trends in completion rates for own tasks to identify opportunities for efficiency.
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Make commitments and make good on commitments: Takes responsibility for own tasks and notifies supervisor as soon as possible of potential delays in meeting deadlines or commitments.
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Be Decisive: Independently decides what action to take when faced with critical choices in the workplace or in dangerous situations in the field.
Partnership
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Connect and share across WFP units: Suggests opportunities for partnering with other units to supervisor.
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Build strong external partnerships: Identifies opportunities to work with colleagues and partners in the field towards common goals.
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Be politically agile & adaptable: Develops an understanding of the value of WFP’s teams and external partners in fulfilling team’s goals and objectives.
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Be clear about the value WFP brings to partnerships: Aligns own activities with supervisor’s priorities to fulfill internal and external partner needs.
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STANDARD MINIMUM QUALIFICATIONS
Education: Completion of secondary school education. Completion of Bachelor’s degree in any other relevant areas is preferable.
Knowledge & Skills:
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Proficient in the use of office equipment and computer software packages, such as Microsoft Word and Excel.
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Knowledge of work routines and methods in order to complete processes under minimal supervision.
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Uses tact and courtesy to give and receive information to a wide range of individuals.
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Ability to identify data discrepancies and rectify problems requiring attention.
Language: Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station's language, if different.
DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE
Experiences:
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Minimum of four or more years of progressively responsible work experience in administration related work with experience in Fleet Management.
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Work experience in UN agencies is preferred.
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Prior supervisory role required.
TERMS AND CONDITIONS
The interested and qualified Nepalese nationals ONLY are encouraged to apply with an updated UN Personal History Form (P11) and CVs (optional) to the position announced.
The duration of contract: 12 months
The position is based in Kathmandu, Nepal.
Footer
Date of issuance of External Vacancy Announcement: 13 April 2017
Deadline for applications: 26 April 2017
To apply, please visit http://www1.wfp.org/careers/job-openings
Candidates are requested to Create an account in system before applying. Candidate curriculum vitae, UN Personal Histoty Form (P11) and applications will be registered allowing profile updates, apply for a job through wfp career website.
Only short-listed candidates will be contacted.
The organization reserves the right to cancel or postpone the whole recruitment process without providing any reasons whatsoever. No telephone enquiries will be entertained.
This Job is expired. The Company is no longer accepting applications for this position.
