Associate Project Analyst

Job Description

Job Purpose

To provide analytical, statistical, and administrative support to the portfolio management of the Earthquake Emergency Assistance Project (EEAP) and associated programs.

Expected Outcomes

Works independently on all or a combination of the following transactions and/or clearly defined areas, depending on the assignment/instructions from supervisors (International Staff and/or senior National Staff), with a focus on EEAP and associated programs.

Project Administration:

Follows up with executing agencies on timely submission of project progress reports, audited financial statements, and audited project accounts. Monitors the implementation progress of loan/technical assistance (TA) projects by reviewing project files and the progress reports submitted by executing agencies. Updates project performance reports and technical assistance performance reports.

Prepares documents and files, and participates in field missions; facilitates field discussions and assists in preparing mission documentation.

Participates in project completion review missions and assists Project Officers in assigned projects to prepare Project Completion Reports by collecting and analyzing data and information, preparing appendixes needed, and formatting Project Completion Reports.

Keeps up-to-date on Changes in Project Administration Memorandum, and in ADB's policies and guidelines on procurement and use of consultants. Familiarizes executing agencies with ADB guidelines and procedures, particularly on project administration.

Assists the RM focal point for Project Performance Management System (PPMS) in carrying out work on PPMS.

Reviews withdrawal applications (WAs), Summary Sheet, Statement of Expenditures (SOE) and other disbursement related documents under Direct Payment, Replenishment/Liquidation, Reimbursement and Commitment Letter procedures for assigned ongoing loans and grants and ensure accuracy and completeness of WAs and documentation.

Checks the claims and ensure validity, correctness and compliance with the conditions of loan/grant agreement.

Assists in following up with the Office of the Auditor General regarding timely submission of audited reports to ADB, reviewing of its content, and following up on the actions with the concerned executing agencies.

Procurement and Contracts

Follows up with executing agencies to expedite procurement/contract awards. Assists in making

contract awards and disbursement projections.

Assists in reviewing procurement documents, prepares preliminary comments on the documents, and drafts responses on procurement matters. Reviews procurement contracts, prepares draft Procurement Committee Papers, and assists in processing disbursements by updating Procurement Contract Summary Sheet (PCSS) and the Loan Financial Information System.

Checks and undertakes some preliminary investigative work, if necessary, to substantiate the authenticity and accuracy of documentation concerning the procurement of goods, works and services or to determine compliance with ADB policies, guidelines and procedures.

Portfolio Performance Reviews and Studies

1. Assists in collecting and analyzing data and information on country portfolio performance in assigned programs; provides analytical support; participates and contributes to annual and quarterly Country Portfolio Reviews.

Assists in preparing periodical notes and reports on portfolio performance review.

Others

Maintains documents, records, and files for delegated projects.

Performs other tasks as delegated and reflected in the incumbent’s workplan.

Education Requirements

Bachelor's degree in Bachelor's in Engineering, Business Administration, or related fields.

Relevant Experience

Work Experience

• Suitability to undertake the responsibilities mentioned above at the required level.
• At least 5 years of experience in project administration including procurement. Associated knowledge and experience in financial control is desirable. Related experience in international agencies is preferable.
• Technical Knowledge
• Good verbal and writing communication skills in English Language.
• Proven ability to undertake background research and analysis on well-defined tasks, collect and organize required data and information, apply appropriate computer skills in analyzing and developing data, and in preparing notes, papers and sections of reports.
• Ability to establish and maintain productive contacts with Government officials, donor agencies, and executing agencies; good interpersonal and communication skills are desirable. Ability to work with individuals from different cultural/national backgrounds.
• Ability to quickly obtain a good working knowledge of Government and ADB's procurement policies, guidelines and procedures, and procurements.
• Good computer skills with sound knowledge of common word-processing, spreadsheets, presentation, and graphic software used in ADB.
• Be of high integrity, have good ethics and be able to maintain confidentiality.

Core Competencies

Application of Technical Knowledge and Skills

• Deals with routine queries and correspondence in accordance with procedures
• Proactively seeks relevant development opportunities and submits for approval
• Produces summaries and frameworks by collecting and analyzing diverse information

Client Orientation

• Adjusts style and approach to respect and serve different clients
• Conveys messages by asking questions and using different approaches
• Identifies when a client issue requires escalation
• Responds to clients without prompts or reminders from senior colleagues

Achieving Results and Problem Solving

• Proposes solutions to minimize delays and setbacks in completing work
• Reviews all task objectives and achieves core deliverables
• Uses time management and organizational skills to promptly complete work to the required standard
• Delivers beyond the stated task objectives

Working Together

• Consistently works effectively with individuals of different views, culture, nationality, gender, and age
• Consistently seeks assistance when requirements are unclear
• Provides timely updates on relevant information
• Freely shares and seeks useful knowledge and to complete work

Communication and Knowledge Sharing

• Uses effective written and oral communication in preparing documents, presentations and interactions
• Asks questions to understand how to follow up on feedback
• Locates relevant information to expedite workflow

Innovation and Change

• Adopts new policies, systems and processes in a timely fashion
• Shares ideas for how work can be completed more effectively

Immediate Reporting

• Supervisor: Designated International Staff and senior National Staff
• We encourage diversity in our workplace and support an inclusive environment.

• IMPORTANT NOTICE: This is a special fixed-term appointment for a period of three (3) years following Section 3.1 (c) of Administrative Order No. 2.01 ("Recruitment and Appointment"). This appointment is not convertible to a regular appointment. It may be extended on exceptional basis for a further fixed period at the option of ADB, if the position continues to be required. This appointment is open to internal and external applicants.

Instructions

The vacancy is for a local position with a local remuneration package. It is open only to nationals and residents of Nepal.

Applications for current vacancies are received through the ADB Recruitment Center (ARC), a system that automates ADB's recruitment process. ARC facilitates the submission of applications, and enables applicants to check status of their applications on ADB's website. You will need to create an account before making any submissions.

Apply Instructions

Apply for this Vacancy

Applications for current vacancies are received through the ADB Recruitment Center (ARC), a system that automates ADB's recruitment process. ARC facilitates the submission of applications, and enables applicants to check status of their applications on ADB's website. You will need to create an account before making any submissions.

This Job is expired. The Company is no longer accepting applications for this position.