Job Description
Position: Assistant Specialist, Documentation Management
Department: Corporate Services
Vacancy Reference No: 245
Requirement: 1
Main responsibility areas:
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Establish and maintain an effective document control system by developing and implementing processes related to document control and management.
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Establish and maintain an effective filing and archiving system and procedures for paper documents and electronic documents / files / correspondence.
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Schedule and coordinate all activities relating to document flow within company as per the document control procedure.
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Maintain updated records, files, control logs and series to-for of conversation of all approved and on approval process documents and their distribution.
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Maintain a tracking facility to safeguard information and fulfill document retrieval requests.
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Check the accuracy of the dispatch documents and ensure all documentation provided are as per the stakeholder’s documentation requirements.
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Produce, maintain and generate various document progress reports as and when required.
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Ensure the quality and integrity of all the circulated documents.
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Ensure all templates used within the system are as per the company standards.
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Ensure all documents are up to date within electronic and hard copy filing systems.
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Ensure copies of latest approved documents are circulated to the appropriate point of contacts.
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Store, scan, manage, and organize company documents adhering to the company's document lifecycle procedures, and also archive inactive records in accordance with the records retention procedures.
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Periodically share knowledge on record management procedures and policies, which include documentation, retention, retrieval, destruction and disaster recovery.
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Assist in file migration and audits, and perform administrative tasks as and when needed.
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Perform any other related ad-hoc duties/ tasks assigned by the supervisor.
What we offer:
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International Working Environment, Performance Management Process, Internal Opportunities, Ncell Academy, Trainings, Work – Life Balance, Flexible Working Practices, Competitive Compensation, Festive Bonus, Provident Fund, Incentives, Leave Travel Allowance, Medical Insurance, Gratuity, Communication Facilities, etc.
Your qualification and experience:
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Minimum Bachelor’s Degree in any field
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Prior experience in relevant field will be preferred
Your profile
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Should be highly motivated and self-directed.
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Should have the ability to stay focused, prioritize, multitask and troubleshoot.
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Strong interpersonal, communication and customer service skills.
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Able to react quickly and effectively when dealing with challenging situations.
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Assist the departments with queries on documentation requirements & submissions.
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Be computer-savvy and well-versed in Microsoft Office package.
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Should have proficient typing and analytical skills.
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Should have excellent data organization and archiving skills.
Duty Station
Can be anywhere in Nepal as per business needs and future requirements
Apply Instructions
If you consider yourself as our future employee and believe that you match the profile, please don’t hesitate to apply. You apply by sending your latest resume along with an application at
recruitment@ncell.axiata.com with vacancy reference number as a subject.
Last date of application: 22nd August, 2017.
This Job is expired. The Company is no longer accepting applications for this position.
