Job Description
Job Title: Grant Manager, Asia
Location: Kathmandu, Nepal
Reporting to: Head of Asia
Key relationships:
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Nepal, Myanmar and Pakistan Country Managers, Bangladesh Programme Manager
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Project leads and finance staff in the Asia regional offices
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Asia Regional Adviser
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London based Advisers
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London based-teams, including finance, funding, organisational development unit, communications and HR/operations
Salary range: NPR 3,566,359 - 3,882,050 gross per year
Background
Saferworld is an independent non-governmental organisation that works to prevent violent conflict and build safer lives. We work with civil society, governments and international organisations to encourage and support effective policies and practices through advocacy, research and policy development, and through supporting the actions of others.
We have well-established programmes in Nepal, Pakistan, Bangladesh and Myanmar. Overall our engagement in Asia combines programmes in partnership with local organisations using participatory community research and action planning and community-led strategies to advocate for change, as well as working with institutions and civil society at national, regional, and international levels.
Saferworld’s largest programme in the Asia region is in Pakistan – where we have a 5 year programme which seeks to support the development of responsive justice systems that contribute to long term peace and stability, and two other projects aimed at supporting dialogue between Pakistan and Afghanistan, and Pakistan and India on a range of issues including economic connectivity. Our work includes a governance and peacebuilding project in Nepal, an emerging governance & peacebuilding project in Afghanistan, a community security project in Myanmar and a business for peace project in Bangladesh. We envisage growing this portfolio over the coming years.
Job Purpose
The Grants Manager will manage the compliance process of Saferworld’s Asia grants, including ensuring systems, processes and workflows are in place, and delivering high quality and timely reporting.
Roles and Responsibilities
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Ensure systems, processes and workflows for grant management and compliance are in place – including developing or updating them when necessary.
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Manage the reporting process on a portfolio of grants relating to the Asia programme – including working with the project and finance teams to produce and write timely and accurate narrative and financial reports.
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Manage donor relations for existing and new grants, including coordinating responses on grant contracts and ensuring contractual compliance in cooperation with the funding team.
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Work with the funding team to manage the process of the grant set up, working with relevant teams in Asia and in London to ensure staff are aware of their roles and responsibilities in relation to compliance, budgets and deadlines.
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Coordinate monthly grant management meetings with finance and project staff, to ensure that finances are reconciled, project is on track with contracted obligations, including spend and outcomes, communication around the grant progress is up to date, and follow up actions are recorded and acted upon – including informing relevant staff or the donor about changes.
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Work closely with the country and programme/project managers to develop working relationships with project partners, including signed Memorandums of Understanding, adherence to partnership agreements and processes, financial receipts and expenditure reports, developing and managing systems to track partner’s spend against income in relation to the project, contract compliance, and donor financial and narrative reports –including IATI where needed.
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Work closely with MEL adviser/s and project staff to ensure that information required for reports is shared and information needed is recorded.
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Provide support to country and programme/project managers in developing activity and spending plans, with the programme team and partners.
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Ensure relevant project documentation is stored and updated systematically in a way that allows access to the most recent information about the grants for all relevant staff.
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Coordinate key performance indicators (KPIs) around grant management and contract compliance in collaboration with the funding team, with a view to supporting long-term donor relations and the organisational commitment to quality assurance.
PERSON SPECIFICATION
Experience:
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Proven experience of project and budget management (e.g. project planning, grant management, compiling and monitoring budgets, monitoring and evaluation, narrative and financial reporting), preferably in an INGO setting.
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Experience in developing and maintaining systematic and transparent records in order to keep track of projects and for accountability and auditing.
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Experience of working in an INGO that has a commitment to partnership or works with partners.
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Experience of donor compliance.
Knowledge:
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Financial systems and processes
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Planning systems and processes
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Challenges faced in project implementation in conflict affected environment
Skills:
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Fluency in English (written and spoken)
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Excellent writing skills, including report writing
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High level communication skills, including experience of communicating effectively across cultures and with diverse audiences, both verbally and in writing
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Strong interpersonal and people skills
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Strong planning skills
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Ability to work in a non-partisan and neutral manner, particularly in high-stress and highly politicised environments, appreciating gender, cultural and ethnic diversity
Desirable:
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Experience of using SUN systems – for financial management and reporting
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Experience of being involved in auditing process
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Good understanding of the South Asia region
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Good understanding of peacebuilding
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Fluency in one of the languages of the South Asia region
TERMS AND CONDITIONS
Salary range: NPR 3,566,359 - 3,882,050 gross per year
Holidays: 28 days leave per year in addition to agreed public holidays
Hours: 37.5 hour per week
Probation: There will be a 3 month probation period
Apply Instructions
Please complete the Saferworld Application Form and send to Marie Aziz at jobs@saferworld.org.uk. Please use subject heading: Ref: AGM
Deadline for applications: 21 February 2018
We regret that only shortlisted candidates will be contacted
Please do not send a CV as this will not be considered in instead of or in addition to a completed application form.
Click here to download a copy of the application form
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