Administrative and Finance Officer (1 Position-Based in Tanhun): As a member of the ReCoVER team, you will coordinate the provision of responsive, effective, and efficient administrative services in support of the Catholic Relief Services’ (CRS) mission to serve the poor and vulnerable. You will support the Finance department’s management of accounting systems, policies and procedures in compliance with CRS’ established accounting standards, Generally Accepted Accounting Principles (GAAP), donors’ rules and regulations, and legal requirements to support high-quality programs serving the poor and vulnerable. As part of an experienced finance team you will help coordinate daily financial activities through preparation and delivery of financial services for the project including effective monitoring, reviewing, and reporting on partners’ financial management systems and practices. You will perform operational functions related to Human Resources, Fleet, Contract, and Administration - in support of the project implementation. You will help ensure stewardship of resources, help ensure principled compliance, proactively identify risk issues, and under supervision lead operational improvements.
Roles and Key Job Responsibilities:
Review validate and filing supporting documentation of financial transactions to ensure all required documents are accurate and complete.
Help to ensure maintenance of all data required for processing financial transactions for assigned accounts in Insight financial accounting package.
Record delegated financial transactions following appropriate authorizations. Review various accounts to detect irregularities.
Help to evaluate subrecipient financial management processes in accordance with policy and help strengthen capacity of partner in financial accounting and transactions.
Prepare delegated financial reports, as needed.
Help to share information with subrecipients and staff on financial accounting policies and procedural compliance issues.
Monitor disbursement/receipt schedules, alert relevant staff of due payments/liquidations, and maintain appropriate communication with country office and field office, follow-up to facilitate timeliness of financial resource and cash management.
Support during audit period like statutory audit, donor audit.
Assist budget manager in financial management such as monitoring report i.e. BCR review, budget review, costing.
Support in treasury (cash forecast, monthly cash request and bank/cash management) related tasks.
Tax related task to be performed (Office Rent tax deposit, letter to vendors for TDS deducted in one FY)
Keep custody of various documents (e.g. blank/undelivered checks, etc.)
Coordinate and report on activities and required resources to ensure cost efficient and quality service delivery from administrative support functions.
Help ensure administrative systems, processes, and policies are in line with agency standards and donor and local law regulations;
Engage with relevant external stakeholders (government officials, landlords, service providers, etc.) on assigned administrative matters and help ensure required authorizations and documents are up-to-date.
Coordinate the efficient use of CP assets and rented facilities. Help ensure fully compliant procurement of office materials and asset management systems.
Coordinate the provision of travel and logistics support and services to staff and visitors. Coordinate event planning activities, including delegation visits, trainings and workshops.
Coordinate efficient fleet management including vehicle mobility, service and maintenance, vehicle safety and security etc. in coordination with admin coordinator and operations coordinator.
Education and Experience
Bachelor’s Degree in Business Administration or relevant field preferred.
Minimum of 3 years work experience in human resources, fleet, procurement, Finance, accounting or administrative /finance officer level position with progressive responsibilities. Experience with an I/NGO preferred.
Familiarity the relevant public donors’ regulations a plus.
Proficient in Excel and experience with Word and PowerPoint. Knowledge of Oracle financial accounting package or similar financial reporting software a plus.
Candidates with GESI diversity is a plus, including gender (female, other); marginalized groups; persons with disability; and, origin from geographically marginalized location
Local expertise w/ permanent address in project district and local language competency is a plus.
Only short-listed applicants will be contacted. Reimbursement for lodging and transportation will be provided for the shortlisted candidates who travel from outside of Kathmandu Valley for written test and interview. Until further notice CRS will be following COVID-19 prevention protocols outlined in CRS global guidance, including limiting travel to mission-critical movement only, and using all WHO and Gov’t of Nepal- suggested prevention measures for travel and in-person meetings.
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