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Job Purpose
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Responsible for overall administration, facility management and security of the employee, company property and premises. Ensuring high quality and sustainable administrative support for smooth operation of the company. Managing and distributing information within an office.
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Housekeeping & Security Personnel Management
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- Ensure the rooms, kitchen and other areas are well cleaned & maintained.
- Guide and train to the housekeeping and Security personnel for proper hospitality services.
- Coordinate with the outsource company for housekeeping and security personnel as and when required.
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Vehicle Management
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- Issuing vehicle to eligible employees as per policy.
- Preparation of memo and obtaining approval from top management.
- Ensuring that all company vehicles has proper legal documents such as Bluebook, Tax Renewal, Insurance etc.
- Vehicle Hiring as per requirement.
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Visitor Handling
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- Arrangement of vehicles, Hotels and support services to the visitors when required.
- Ensure the visitors received best hospitality services and support during the trip to nepal.
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Insurance
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- Enrolling of new employees into Insurance policies.
- Settlement of Insurance Claims.
- Renewal of Insurance Policy.
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Repair & Maintenance
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- Preparation of Repair and Maintenance Budget.
- Arranging repair and maintenance works as per need.
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Payment to the party
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- Monthly/Quarterly payment of house rent/Internet/ as per agreement/Municipality
- Monthly payment of Phone bills/Electricity Expenses on time
- Annual Tax/Insurance payment of official vehicle on matured date in coordination with RTO Officer
- Monthly payment of outsourced staff (Security Guard, Cleaner used in our premises as well the release of vendor bills on time
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Record Keeping
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- Maintaining up to date records of all official property (Printer, Attendance Device, CCTV, Fan, AC, TV, Inverter, Music System, Generator, security personnel of all premises.
- Maintain reports of Official vehicle & Laptop given to employees for official use, Bike & laptop in scheme to the employees
- Maintain reports of start date, matured date, cost to the party as agreement made with the house rent, Vendors, outsource companies
- Maintain the monthly record of electricity and other every expense. Analyze on and try to minimize the cost wherever possible
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Documentation
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- Maintain Proper filing of Agreement papers done with House rent, AMC Vendors, Other parties
- Maintain Proper documentation of Official Assets handover to Employees ( Laptop/Vehicle/Pen drive/Uniforms/Shoes Etc)
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Others
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- Close coordination and support among team members to strengthen the individual and department performance
- Follow company rules and regulations strictly to develop system and maintain professionalism culture in an organization.
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