Administration Assistant (Programme Management Support Assistant)

Job Description

Functional Responsibilities

The incumbent will be responsible for the following functions:

•  Compile and document project information, including proposals, legal agreements, progress reports, presentations, and meeting records.
•  Maintain and update project files and records in corporate files, ensuring their accuracy and completeness.
•  Provide logistical support in setting up meetings, workshops, and events, including, scheduling, and preparation of meeting agendas and minutes.
•  Track project milestones, deadlines, and deliverables, providing regular status updates to the Programme Management Team.
•  Prepare and submit progress updates to support the Quarterly Assurance process in alignment with the project and organization requirements.
•  Support in monitoring project budgets, ensuring alignment with financial plan and reporting requirements.
•  Maintain a risk register and provide updates on risk management, contributing to the development of risk mitigation strategies.
•  Provide general communication support for the project, including internal communications and outreach materials.
•  Assist in the development of proposals and communication with potential donors and partners.
•  Take notes and prepare minutes of the meetings.
•  Support in the preparation of briefing materials and ensure all the relevant documentation and information is available for external meetings and engagements.

Job Specification

Education:

•  A High School Diploma is required.
•  Bachelor's degree preferably in international relations; public administration; social science, economics or related field will be considered an asset and may substitute the required years of experience.

Work Experience:

•  A minimum of 4 years of experience in a support services role is required, preferably in a project management, programme management, environment. eme6hI5 BIpnb
•  Strong organizational and time management skills are desirable.
•  Strong computer literacy in Google Suite applications or equivalent MS Office standard programs, in particular proficiency in MS Word, PowerPoint, and Excel is desirable.
•  Experience with UNOPS systems and procedures is an advantage.
•  Ability to work independently and as part of a team.
•  Commitment to the UNOPS mission and values.

Language:

•  Fluency in writing, reading, and speaking English is required

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