Administration and Finance Manager Senior Level

Job Description

Overview

CAMRIS International is a growing international development and research firm that realizes innovative solutions to health and development challenges through high-quality, cost-effective program and research management services. With experience working in more than 80 countries, we combine our proven systems with today’s most effective, evidence-based best practices to improve the lives of people around the world. We apply a customized, customer-centric, cost-effective business approach to offer greater value to our clients and challenge the way things have always been done in our field. 

Building on the experience of our founding companies, CAMRIS has nearly 60 years of experience implementing international development programs. CAMRIS’ practice areas include global health, agriculture and food security, economic development, education, environment, humanitarian assistance, democracy and governance and medical research.  CAMRIS’ proven performance in monitoring and evaluation, project design and implementation, capacity building, research and other capabilities on more than 2,000 contracts testifies to our ability to meet the highest standards of public and private sector clients worldwide.

 

We have honed a cutting-edge approach to customer service built on providing expert human resources supported by a strong quality assurance process and reliable management and administrative services. We have developed agile, efficient systems for implementing large technical assistance, research, institutional support and other task-based contracts.

 

Role in Organization (Summary/Objective of the Position)

 

CAMRIS seeks a qualified Administration and Finance Manager (AFM- Nepali Citizen) for the current USAID/Nepal’s Monitoring and Evaluation and Learning (MEL) Project. The AFM will work closely with the Chief of Party (COP) to lead local procurement actions, direct administrative and logistical support for project activities, manage human resources and supervise the preparation of monthly financial records, all for the approval of the COP. The AFM will play a critical role in translating technical requirements, scopes and administrative needs into procurements that are compliant with USAID rules and regulations, the project contract and CAMRIS procurement policy; will also closely work with the COP while coordinating regularly with headquarters (HQ) contracts, procurement and finance personnel.

 

 

Job Specification

Responsibilities

 

Financial Duties and Responsibilities:

• Ensure compliance and consistency with CAMRIS policies and procedures, as well as compliance with the terms and conditions of USAID contracts and agreements.
• Analyze and present financial reports, budget to actual expenditure information and monthly and annual financial statements in an accurate and timely manner to CAMRIS HQ.
• Oversee all financial and project accounting and reporting.
• Maintain records and accounts of daily transactions, ensuring accuracy and completeness of files and supporting documentation to serve as evidence of transactions.
• Prepare and submit reports and required documentation in compliance with local government laws.
• Ensure cost consciousness at the direction of the COP.
• Provide assistance to program staff and project budget preparation, as needed.
• Process cash disbursements in accordance with financial management policies and established approval levels.
• Assist CAMRIS HQ with monthly yearly reconciliations, VAT reimbursements, inventory lists, etc.

Administrative and Human Resources Duties:

• Manage all matters related to project operations and administration including all project human resources.
• Maintain long and short term personnel and consultant files.
• Provide recruitment and orientation to staff and consultants.
• Work closely with CAMRIS HQ to purchasing and/or maintain adequate health and other insurance policies, etc.
• Manage office space leases to ensure compliance with payments and requirements.
• Manage contracts with local information technology (IT) contract ensuring infrastructure needs are met, including properly functioning IT equipment, routine maintenance, security over IT (anti-virus software and regular backups).
• Ensure outstanding organization on financial and administrative files.
• Carry out any other tasks as assigned by the Chief of Party or CAMRIS HQ as requested.

Supervisory Responsibilities

 

The AFM will supervise the Finance Officer/Accountant and the other support staff.

 

Qualifications

• Bachelor’s degree in a relevant field required, advanced degree preferred.
• Minimum of 10 years of related sector work experience in international development project financial and administrative leadership roles.
• Demonstrated knowledge of United States Government financial rules, regulations, policies, and procedures as they relate to project and program compliance and reporting, USAID experience highly preferred.
• Excellent writing and presentation ability, with demonstrated experience working constructively with high-level government counterparts.
• Experience with Nepali labor codes, rules and regulations required.
• Proficiency in Microsoft Word, Excel and PowerPoint required.
• Experience with oversight over large international development project budgets.
• Fluency in English, working knowledge of Nepali highly preferred.                                                                                          

Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

 

Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms. The employee will be required to travel to USAID/Nepal meetings in a high altitude environment.

 

Travel: Travel within Kathmandu and throughout Nepal may be required. Regional or international travel is not anticipated, but may be required as relevant.  

 

ADA/EEO Statement

 

CAMRIS International provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, CAMRIS International complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. CAMRIS International promotes, with reasonable accommodation, the full realization of equal employment opportunities for the disabled in recruitment, promotion, assignment, and training. CAMRIS International expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of CAMRIS International’s employees to perform their job duties may result in discipline up to and including discharge.

 

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice

 

Instructions to Apply

 

Interested applicants are requested to send an application letter and updated CV to the email address NepalMELRecruitment@camris.com by 17 March 2016. Please include the names and contact details of three references in your CV. Only shortlisted candidates will be informed. 

This Job is expired. The Company is no longer accepting applications for this position.