Admin Officer

Job Description

Purpose :

The Administrative Officer looks Human Resource management and Entire office records and updates with clear guidance, policy maker and internal and external exposer of the company.

Main Job Tasks and Responsibilities :

• Oversees and administers the day-to-day activities of the office; develops policies, procedures, and systems which ensure productive and efficient office operation.
• Provides assistance and support to the office management in problem solving, project planning and management, and development and execution of stated goals and objectives.
• Supervises the work of employees in supporting roles, including assigning workload and monitoring employee performance.
• Oversees and facilitates resources management and administration procedures and documentation for the management.
• Performs research and analysis on specific issues, as required, and independently prepares non-routine letters and/or reports, which may be highly sensitive and confidential in nature.
• Serves as the primary point of administrative contact and liaison with other offices, individuals, and institutions on operational and programmatic matters concerning the Office.
• Organize and facilitates meetings, conferences, and other special events;
• coordinates and attends committee meetings, and participates in committee discussions, as appropriate.
• Coordinates the disposition and/or resolution of individual problems and disputes, as they arise.
• Oversees the operation of office accounts, and plans and monitors expenditures; as appropriate, develops and/or coordinates budgets for the office and associated accounts.
• Provides and/or oversees provision of staff support to the office, to include handling walk-up and phone interactions, maintaining calendars and travel arrangements, screening, analyzing, and responding to incoming correspondence, handling day-to-day problems and situations, and provision of secretarial support.
• Assists in the coordination, supervision, and completion of special projects, as appropriate.
• Performs miscellaneous job-related duties as assigned.

Education and Experience :

• Completed Bachelors / Masters degree(s) from an renowned university
• At least one of the following functional areas: administration and/or human resources AND 5 years of work experience directly related to the duties and responsibilities specified.
• Strong interpersonal and communication skills and the ability to work effectively.
• Ability to gather data, compile information, and prepare reports.
• Records maintenance skills.
• Ability to use independent judgment and to manage and impart confidential information.
• Ability to analyze and solve problems.
• Ability to plan, develop, and coordinate multiple projects.
• Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures.
• Skill in organizing resources and establishing priorities.
• Ability to lead and train staff.
• Conflict resolution and/or mediation skills.
• Demonstrated ability to maintain confidentiality.
• Knowledge of office management principles and procedures.
• Ability to make administrative and procedural decisions and judgments on sensitive, confidential issues.
• Skills in the use of database management, word processing, spreadsheet, and/or presentation software.
• Organizing and coordinating skills.
• Ability to foster a cooperative work environment.
• Knowledge of human resources administration principles and practices.
• Effective verbal and written communication skills.
• Knowledge of administrative policies and procedures as applied to public academic institutions.

Key Competencies for Administration Officer :

• Smart, professional dress is expected,
• The work may be stressful, since an office manager is often responsible for meeting targets and deadlines and for disciplining staff.
• Some travel during the day may be necessary, particularly in split-site locations
• Excellent organizational and time management skills;
• Good IT skills, including knowledge of a range of software packages;
• The capacity to prioritise tasks and work under pressure;
• Ability to liaise well with others and delegate tasks;
• Strong oral and written communication skills;
• Ability to work on your own initiative;
• Attention to detail;
• Flexibility and adaptability to changing workloads;
• Problem-solving skills and project management ability.

Salary & Benefit :

As per the negotiation and based on the qualification

Working hours :

Working hours are generally 9.30 am to 6.00 pm, Six days a week, with some flexibility possible. However, longer hours may be required depending on current deadlines and workload.

Apply Instructions

The interested and eligible candidates are hereby requested to apply through mail by sending their latest CV, work experience with passport size photograph within 10 days in the following address:

           P.O. Box : 8208, Kathmandu, Nepal

           Email : info@sudeepintl.com, sudipint@wlink.com.np

After evaluation documents, short listed candidate will be called for an interview.

This Job is expired. The Company is no longer accepting applications for this position.