Admin and Finance Assistant

Job Description

Shanti Volunteer Association (SVA) Nepal is a Japanese NGO implementing a project “Strengthening Resilience of Earthquake Affected Schools” in Nuwakot and Rasuwa District from April 2017 to March 2020. The Project consists of construction of quake-resilient school buildings, production of DRR education materials, and setting up books corners for pshyo-social care of students, developing school disaster management plan, evacuation drill and community hazard map making and raising awareness among parents on DRR.

To this intent, the organization is seeking an efficient, motivated and experienced Nepalese candidate to fill the position of Sub-Engineer (short term period) and Admin and Finance Assistant.

Position Title: Admin and Finance Assistant (based on Kathmandu)

Contract period:1 year from September 2018 with possibility of extension

Salary Range: Rs. 30,000- Rs. 35,000

Reports to: Finance and Administrative Officer

Main Responsibilities:

• Ensure proper recording of financial transitions including bills, vouchers and other supporting documents.
• Timely calculations and payments of salaries for the staff/payroll, Tax and CIT deductions and deposits.
• Timely entry of ETDS and verification.
• Day to day accounting, finance and administrative support of the office activities.
• Process payments to venders invoice and monitor payments.
• Handle procurement of goods and services for office, including dealing with vendors.
• Support to handle Human resource related task: Preparing annual holiday list, Leave record, Holiday notifications, staff attendance sheet and any other administrative information to employees.
• Support logistic availability to make the necessary arrangement.
• Support drafting professional correspondence such as contracts, agreements letters, official letters needed in organization with proper recording and filing for future reference.
• Prepare and update fixed assets register book and handle petty cash.
• Ensure that bank related transactions are carried on a timely matter.
• Assist Finance and Administration Officer to prepare annual financial statements and preparation of year end accounts in advance of the annual audit
• Visit banks, tax Offices, post office and vendors as per requirement.

Preferred qualification and skills:

• Bachelor degree in Finance/Accounting or related subject from recognized University.
• Minimum 1 year of Experience working in similar position.  Previous experience in NGO/INGOs is preferable.

Experience and understanding in performing financial management activities in accordance with Social Welfare Council norms and regulations. Fluency in Nepali typing.

Basic understanding of internal financial controls and year-end procedure. Basic knowledge of Internal, External and Project Audit.

Sound knowledge on Ms- Word, Excel and PowerPoint.

Apply Instructions

Qualified and interested Applicants need to apply with cover letter and their updated CV (also mention the expected salary) by 9^th September 2018 no later than 17:00 via email hradmin@sva.org.np. Please mention the position title in the subject.

Only the short listed candidates will be invited for an interview. No calls shall be entertained.

Candidates with two wheeler vehicle and with necessary driving license are highly preferable.

Qualified candidates from minorities, indigenous groups, and women and with disabilities are highly encouraged to apply.

This Job is expired. The Company is no longer accepting applications for this position.